How to get here
Click on Staff in the left menu.
Find the employee you want to view and click their name or row.
You are now on the Employee profile screen.
Step-by-step guide
1. View the profile cover
At the top of the page you will see a large banner area. The employee's profile picture is shown on the left (or a default avatar if none was uploaded). Their name appears next to the picture, and their roles (e.g. Instructor, Owner) are shown below the name. The background image is randomly selected from your centre's uploaded images.
2. Use the action buttons
In the top right corner you will find three action buttons:
Calendar link – Opens a dialog where you can view and copy the employee's personal calendar link.
Reset password – Sends a password reset to the employee's email. Use with care — this takes effect immediately.
Edit employee – Takes you to the Edit employee screen where you can change their details. This button is hidden if the employee has the SuperAdmin role.
3. Copy the calendar link
Click the calendar icon in the top right corner.
A dialog opens showing the employee's calendar link in a text field.
Click Copy to copy the link to your clipboard.
You will see a green "Link copied to clipboard!" notification.
Click Cancel to close the dialog without copying.
4. Reset the employee's password
Click the password reset icon in the top right corner.
The system immediately resets the password and sends it to the employee's email.
You will see a green "Password has been reset and sent to member!" notification.
Important: There is no confirmation prompt. The reset happens as soon as you click.
5. Edit the employee
Click the pen icon in the top right corner. You will be taken to the Edit employee screen. This button is not shown if the employee has the SuperAdmin role.
6. Browse the tabs
Below the profile cover there are three tabs:
Profile – The employee's contact details, address and feedback statistics (if you have permission).
Payroll – A list of the employee's pay rates. You can add, edit and delete pay rates here.
Teams – The teams this employee is linked to or teaches.
7. The Profile tab
This is the default tab when you land on the page. It shows:
About card – The employee's address, email and phone number.
Feedback statistics – Only visible if you have the Owner or Box Manager role. Shows instructor performance ratings.
8. The Payroll tab
Shows a table of all pay rates assigned to this employee. Click New pay rate to add one. Each row has options to edit or delete a pay rate. The columns are: Name, External ID, Valid from and Valid to.
9. The Teams tab
Shows the teams this employee is linked to as an instructor. Useful for reviewing workload and schedule at a glance.
Do you need help?
Write to us at support@bookingboard.io and we will help you.