How to set up new prices based on age and the new VAT rules
Step-by-step guide for complete beginners
This guide explains how to:
Check if the VAT rates exist
Create new VAT rates (25% and 0%)
Link the VAT rate to a membership
Create age-based pricing
Correctly close the old price
Everything is written in simple, clear steps.
PART 1 – Check if the VAT rate exists
1. Go to VAT settings
From the dashboard:
➡️ Accounting
➡️ VAT
2. Check the list
If the VAT rate you need is missing, you must create it.
PART 2 – Create a new VAT rate
1. Click New
2. Fill in the fields
Name – e.g., VAT 25% or VAT 0% Youth
Percentage – 25 or 0
Account number – VAT account
Inclusive/Exclusive:
Inclusive: the customer pays exactly the amount shown
Exclusive: VAT is added on top
Click Save.
PART 3 – Link the VAT rate to the membership
1. Go to the membership
➡️ Sales
➡️ Memberships
➡️ Select the membership you want to update
2. Open the Price tab
You will see:
Standard price (required for online purchases)
Custom prices (for individual members)
PART 4 – Close the old price
1. Find the active price
2. Click the three dots → Edit
Set Valid until = 31/12
Click Save
PART 5 – Create new age-based prices + VAT
1. Price for members over 30 years old (25% VAT)
Steps:
Click Add new price
Fill in:
Price
VAT: 25%
Inclusive/Exclusive
Valid from: 1/1-2026
Valid until: blank
Age from: 30
Age to: blank
Click Create
2. Price for members under 30 years old (0% VAT)
Same process, but with:
VAT: 0%
Age from: 0
Age to: 30
Click Create.
PART 6 – Important to know
You cannot have two prices covering the same age range.
The system automatically selects the correct price based on the member’s age.
The price list shows start date, end date, VAT rate and age range.
✔️ That’s it — your price setup now follows the new age and VAT rules.