How to get here
Open the dashboard.
In the left menu, click Employee.
Click the + New employee button in the top right corner.
You are now on the Create new employee screen.
Step-by-step guide
Upload a profile picture
Click the image placeholder on the left to open the image uploader. Choose an image from your computer. Accepted formats: JPEG, JPG, PNG or GIF (max. 50 MB). The image is cropped to a square — adjust the crop area and confirm.
Personal details
Fill in these fields: First name: The employee's legal first name (required). Middle name: Optional middle name if relevant. Last name: The employee's legal last name (required). Email address: Used for login and system notifications (required). Phone number: A valid phone number with country code (required). Date of birth: The employee's date of birth in DD.MM.YYYY format. Gender: The employee's gender identity.
System settings
Fill in these fields: Colour: Select a colour shade to associate with the employee in the system. Roles: Determines the employee's access level in the system (required). Employee groups: Used to assign groups of staff to tasks and workflows. Payroll system employee ID: The employee's ID used in your payroll system. Centre: The primary gym for this employee.
Address
Fill in the address details: Address line: Street name and number. Postcode: Post or zip code. City: City of residence. Country: Select the employee's country from the dropdown.
Profile
Fill in the profile details: Title: Job title shown on the employee's profile. General availability: Toggle on if the employee is available without assigned shifts. Profile text: A description shown on the employee's public profile.
Notifications
Choose which email notifications the employee should receive: Receive notification of product purchases: Send a notification each time a product is purchased. Receive notification of membership purchases: Send a notification each time a membership is purchased. Enable notifications for new members: Send a notification when new members sign up.
Save
Click the Create button. The system validates all your entries, creates the employee record and redirects you to the employee list. You will see a confirmation message when creation is complete.
Do you need help?
Contact support and include information about:
The employee's name and email
What you were trying to do
When the problem occurred