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Manually enter cash/check payments for Activity Registration

This article will guide you through the steps to manually enter payments completed by cash or check for one or multiple registrations.

Payment entry for Activity Registrations differ depending on how the registration fee is applied.

Yearly Registration Fees

  1. Click on the Students tab on the left side toolbar. Then, click Fees. This will bring you to the Student Fees page and display the names of students who have had a yearly registration applied to their student profile.

  2. On the Student Fees page you will see all students with fees due or fees that have been paid. It also shows:

    • Fee description

    • Fee category

    • Total fee amount

    • Due date

    • Payment status (Paid or not)

Manually enter a payment for fees paid by cash or check

  1. Click the Edit button by the student's name. This will bring you to the Student's Fees page for that student under their profile.

  2. On the top section of this page, in the box labeled Pre-Payment Details, you will see details of the student's Fees. You do not need to edit any of the fields in this section.

  3. Towards the bottom of the page, below Post-Payment Details -> Payment Details, select cash/check from the dropdown.

  4. Toggle the Paid option on.

  5. Click Save.

Registration Fee by Program or Option

  1. Go to Students.

  2. Click on Registrations in the horizontal taskbar.

  3. Find the student and click the Edit icon left of their name.

  4. Enter the payment details on the right side of the page.

  5. Make sure you selected Cash/Check, and toggled the Paid Flag on.

  6. Click Save Student Registration.

Collecting payments for multiple activities

  1. In the Registration fees window, after selecting Cash/Check as the Payment Method, select Collect for all (#) activities.

  2. Verify each payment, check or uncheck payments as needed, then click Record ($XX.XX) payment.

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