ImPACT testing is a concussion baseline test. You can track these in Bound as documents. Most documents stay valid for a fixed number of days, but some tests need to expire at the end of a specific grade no matter when the student took them. Grade-based validation handles that case: it sets an end date tied to the student's grade rather than to a day count.
How Validation Works
A document's validity is set in the Validation Rules section, and you only fill these fields in if you need to track expiration.
Duration in Days is how long the document stays valid before it needs to be updated. Set it to 0 for unlimited days.
Grade-Based Validation End Dates let you set a specific end date per grade instead. A student's current grade at the time they submit determines their expiration date. This overrides Duration in Days if both are set.
Use grade-based validation when the test must expire at the end of a specific grade regardless of when it was taken. Use a plain Duration in Days, the same way you would for a physical, when the test is simply valid for a set number of days.
Set Up the Document
Go to Students -> Registration.
Click Documents and click Add Standard Document.
Confirm the School Year.
Enter a Name.
Choose the Category:
Request requires the registrant to upload a document.
Agreement requires the registrant to view a document you uploaded and confirm they have viewed it or agree to its terms.
Non Enforced Request collects the document without enforcing it.
Under Standard, choose the type that matches the document. For concussion testing, choose Concussion Form. The Standard setting drives whether reporting shows students as having completed the document.
Set the Signature requirement: Parent/Guardian or Parent/Guardian and Student.
Add the Grade Rules
In Validation Rules, leave Duration in Days as needed (default 0; Set to 0 for unlimited days) and set up the grade rules below it.
In Grade-Based Validation End Dates, click Add Grade Rule.
In Select Grade, choose the grade. A middle school building uses 08, 07, and 06; a high school uses FR, SO, JR, and SR.
In Valid End Date, enter the date the test should expire for a student who submits it in that grade.
Repeat for every grade represented in the building. Add a rule for each grade.
The end date depends on your school's rule for how long the test lasts and the grade it expires at. A student who takes the test in an earlier grade expires later than one who takes it in the final grade, because the earlier student still has grades left to move through.
The expiration is fixed by the grade the student was in when they submitted, not the date they submitted, so students in the same grade share an end date even if they tested months apart.
Set the Grace Period and Toggles
Choose the grace period:
No Grace Period expires the document exactly on its end date.
Standard Grace Period lets the duration expire but extends the valid end date to finish the school year.
Grace Period with Performed After Date applies the grace period only when the performed date is on or after the Performed after Date.
For a test that must expire on a fixed grade date, use No Grace Period.
Set the toggles:
Turn on Internal Only so the document is visible to staff only and does not appear to parents or students during registration.
Turn on Block Reminders Flag so Bound does not send parents the automatic expiration reminder emails.
Require Approval from Staff is optional. It has a staff member review and check off each submission. It has no functional effect on a document that is not part of a registration.
Confirm the Open Date and Close Date that set the document's active window.
Click Save Document.
Tip: Entries in the same grade show the same days remaining regardless of when each student submitted, because the grade rule, not the submission date, sets the end.
Roll the Document Forward
Documents do not carry into a new year on their own. You roll them forward the same way you roll physicals forward, and students whose test is still valid keep their remaining time while expired tests do not carry over.
If you are preparing for the upcoming year, switch the school year to the next year using the year selector at the top of the page.
In Registration -> Documents, find the document's row.
Click Roll Documents Forward (the double-arrow icon) on that row.
