Empower your team and protect your business.

Our new Health & Safety module is more than just a tool; it’s a dedicated space designed to simplify compliance and foster a safer environment for everyone.

By moving away from scattered physical logbooks and into this seamless digital home, you’ll have a clear, auditable trail that keeps your business organised and, most importantly, your people protected.

📊 Centralised Dashboard: A snapshot of your company’s safety status at a glance.

🚨 Incident Tracking: Real-time logging of near-misses and accidents with digital evidence.

⚠️ Risk Assessments: Proactive hazard identification with a visual Risk Matrix.

✅ Tasks: Centralising your actions alongside linked risk assessments and hazards ensures every safety requirement is tracked, completed on time, and never overlooked.

📄 Health and safety Documents: A single, central home for all policies and certificates ensures your team stays protected and your compliance stays effortless.

👷 Health and Safety Roles: We have enhanced our roles feature to allow you to clearly assign and display specialised safety responsibilities, including a new Health and Safety Officer role, ensuring everyone knows exactly who to go to for help.

👥 Access Level: Restricted to HR, Admin, and the new Health and Safety Officer role.

🛡️ Privacy: Health and Safety Officers can view incidents and risk assessments without having access to private employee profile information.

🙋 Employee Involvement: While management is restricted, all employees can report incidents, ensuring no event goes unrecorded.

To get started with Health & Safety, click 'Health & Safety' In the left-hand menu from any page.

Select Health and Safety on and press the green Update additional modules button.

Click here to view all the Health & Safety walkthrough guides

We built the Dashboard to be your mission control for safety. Instead of digging through spreadsheets or chasing down reports, you have a single home base that shows you exactly where you stand.

Snapshot Metrics: View incidents from the last 12 months on a rolling graph, your current Risk Matrix and key statistics.

Quick Actions: Use the side panels to quickly log an incident, create a risk assessment, or add a task without leaving the page.

Location Quick View: Check emergency contacts and which team members hold safety duties at specific locations.

Health and Safety activities: View all your current safety activities in one place, including Tasks, Incidents, Risk Assessments and Documents.

Learn Integration: If you have our 'Learn' module enabled, Admin & HR users (only) can view the status of Health and Safety courses assigned to your team in the Health and Safety Activities area.

Easily log and manage everything from minor near-misses to more serious events, ensuring no detail is lost. By keeping a clear history of what happened and how you responded, you’re not just building a reliable audit trail; you’re gaining the insights needed to keep your team safer in the future.

Days Since Last Incident: This is your primary safety streak. It counts the consecutive days your site has operated without a reportable event, serving as a live indicator of your current safety momentum and a great way to celebrate team success.

Critical Incidents: This highlights the most critical events, those that resulted in serious injury or significant damage. By pulling this number front and centre, the dashboard ensures that high-priority cases never get lost in the daily noise.

Incidents in the Last 12 Months: A rolling total of all reported events over the past year. This number helps you spot long-term trends and gives you a "big picture" view of whether your safety measures are effectively reducing incidents over time.

Incidents Graph: This visual timeline plots your incidents month by month. It allows you to quickly identify seasonal patterns or spikes, making it easier to see if specific times of the year require extra safety focus. Open incidents are those still being investigated or resolved, while Closed incidents are those where the root cause has been addressed and the file is settled.

Incident Log: Your central filing cabinet. This is a detailed list of every event ever recorded. It provides the "who, what, and where" for every incident, creating a transparent history and a reliable audit trail for your records.

STEP 1: Press the Blue log an incident button from the incident page or select Log incident from the quick actions button on your Health and Safety dashboard.

STEP 2: Fill out the incident details...

STEP 3: You have now logged the incident, and it will appear on your incidents page. Click on the incident title to open the log

To update your incident status, head to your incident log list and press the edit pencil icon under the actions header.

Click on the status field and select an option from the drop-down menu, then press save.

Status Updates: As you investigate incidents, you can add "Progress Updates" to the incident record (navigate to the incident log list and press the edit pencil icon under the actions header)

Employees can report incidents via their Breathe profiles by selecting the incident icon in the top menu, right next to the calendar.

They are required to fill out the same incident details form as Admin, HR and Safety officers...

Admin, HR users and employee's with the new Health & Safety Officer role are notified immediately via email.

Your early-warning system. Risk assessments help you identify potential workplace hazards, evaluate how they might affect your team, and put practical controls in place to prevent accidents. Rather than reacting to problems after they happen, you’re using this tool to stay one step ahead.

Risks Matrix: Hazards are plotted on a 5x5 grid based on Likelihood vs. Severity. This gives you a visual "heat map" of where your biggest risks lie.

Overall Risk: Reflects the single highest threat currently identified on your matrix, ensuring the most critical danger always stays front and centre.

Combined risk rating: The cumulative total of all individual risks across your entire company. It accounts for how different risks might overlap or "stack up" to create a larger threat to the business than any single issue would on its own.

Risk assessments in review: The number of risk assessments that are currently in the review status

STEP 1: Press the New Risk Assessment button on the Risk Assessment page or select Create a Risk Assessment from the quick actions button on your Health and Safety dashboard.

STEP 2: Fill out the risk assessment details...

STEP 3: You have now created your Risk assessment draft, and it will appear on your risk assessment page. Click on the assessment title to open the full assessment page.

STEP 4: Adding Hazards: For each assessment, add specific hazards, e.g., "Loose cables" by pressing the blue Add Hazard button in the associated Hazards area...

STEP 5: Fill out the hazard details...

The hazard has now been added to your risk assessment...

STEP 6: Click on the hazard name to view the hazard rating...

Risk level: The system calculates the rating: 1 Likelihood x 2 Severity = Risk Rating.

Overall Rating: The assessment's overall rating is determined by its highest individual hazard: one "moderate/low" hazard makes the whole assessment "moderate/low".

Risk Assessment Statuses act like a traffic light system, telling you exactly where each safety review stands.

Status overview

Draft: The assessment is currently being written. It is a work-in-progress, meaning the details aren’t finalised, and the safety measures aren't yet ready to be put into action on-site.

Active: This is the "live" phase. The assessment is finalised, and the safety controls are currently being used to protect the team. It is the go-to reference for current operations.

Review Required: The assessment has reached its scheduled check-in date, or a change has occurred on-site. This status serves as an alert that the plan needs to be reevaluated to ensure it remains effective.

In Review: Someone is currently looking over the assessment. This is the "quality control" stage, where a team member confirms the plan is thorough and accurate before it moves to the next stage.

The assessment cycle is now complete. The job is done, and the document is tucked away in your records for future reference or audits. It is no longer a live, day-to-day document.

To update your assessment status, head to your risk assessment list and press the edit pencil icon under the actions header.

Click on the status field and select an option from the drop-down menu...

Tasks are the active engine of your Health and Safety module. It moves your safety policy off the shelf and into the daily workflow of your team. By creating trackable actions, you ensure that vital maintenance and safety checks are never forgotten.

Define Specific Actions: Create tasks for recurring or one-off safety requirements, such as "Service fire extinguishers," "Inspect warehouse racking," or "Test emergency alarms."

Target the Right Person: You can assign these tasks to any employee within the organisation, ensuring the person closest to the risk is responsible for the remedy.

Set Accountability: By assigning a specific owner, you eliminate confusion over who is responsible for maintaining your safety standards.

Integrated Mitigation: You can link tasks directly to a specific Risk Assessment. This ensures that the "mitigation steps" you’ve identified aren't just listed on a document but are actually scheduled and tracked.

Audit Readiness: Linking tasks to assessments creates a clear history of how your business has proactively managed and reduced specific risks over time.

STEP 1: Press the Add a task button on the Tasks page or select Add a task from the quick actions button on your Health and Safety dashboard.

STEP 2: Fill out the Task details...

STEP 3: You have now created your Task, and it will appear on your Tasks page. Click on the task title to open the task.

You can edit the task or update the status manually at any time by pressing the pencil edit icon under the action header in your tasks list on the tasks page.

Centralised View: Employees see their assigned safety tasks directly on their Breathe dashboard under the tasks menu alongside their other work tasks.

Familiar Workflow: Because it uses the familiar Breathe interface, your team doesn't need extra training to start checking off their safety duties.

Clear Visibility: Keeping these tasks visible ensures safety remains a daily priority rather than an afterthought.

Health and safety documents are more than just a legal requirement; they are the blueprints for keeping everyone safe at work. They cover everything from how we manage daily risks to the certifications that prove our team is properly trained and equipped.

Bringing these documents together into a single, dedicated home within our Health and Safety module makes life easier and safer for everyone.

Categorisation: When uploading, select a specific H&S category (e.g., COSHH, DSE, RIDDOR). This ensures the document appears in the H&S module rather than general company documents.

Tracking: Set "Read by" dates and select your audience. You can track who has read the policy and who is overdue.

Management: H&S Officers can manage versions and updates centrally, while employees access them via their usual "Documents" tab.

STEP 1: Press the Add a Document button on the Document page or select Add a task from the quick actions button on your Health and Safety dashboard.

STEP 2: Fill out the Document details...

STEP 3: You have now uploaded your document, and it will appear on your document dashboard page.

Click on the document title to open the document page.

To view the document, click on the eye icon under the File header.

You can edit the document at any time by pressing the pencil edit icon under the action header in your document list on the documents page.

Effective safety management relies on having the right people in the right place. Our expanded roles feature allows you to seamlessly manage your people, from Safety Officers and Fire Wardens to First Aiders and Key Holders. Beyond physical safety, you can champion workplace wellness by designating Mental Health First Aiders across every location

Assigning Roles: Select an employee and assign a role and a specific company location.

Certifications: Upload supporting documents (like training certificates) directly to the role.

Expiry Tracking: Set an expiry date for the role. Expired roles will be highlighted in red on the dashboard to prompt renewal.

Visibility: The dashboard offers a "Location View" that provides a clear overview of who is qualified at each site at a glance.

STEP 1: Press the Assign a Role button on the Roles page.

STEP 2: Select the person's name from the drop-down list.

Please note: To assign Health and Safety roles to your people, they are required to be assigned a company location on their profile page.

To add a location for your people, navigate to their Breathe HR profile page, select the jobs tab and press the blue pencil edit icon.

STEP 3: Select the roles from the list by pressing the toggle switch next to each role.

You have the option to enter a role expiry date and a photo or document linked to the role, such as a certificate; however, these fields are not required.

STEP 4: Press Save.

You have now assigned roles to your employee, and their name and assigned roles will appear on your Roles dashboard page under the location they are assigned to.

You can edit their roles at any time by pressing the edit pencil icon under the actions header or by clicking their name and pressing edit in the side panel page.

Q: Does this align with UK H&S legislation (HASAWA, RIDDOR, etc.)?
A: Yes. Breathe Health & Safety is built around HSE best practice, designed specifically to support compliance with UK legislation. While we don't replace legal advice, our tools are aligned with the principles and requirements of HASAWA and RIDDOR, helping you meet your duties.

Q: Can I backdate incidents?

A: Yes. We encourage you to migrate your physical incident logbooks into the system by backdating entries to maintain a digital record of your history.

Q: What is the "Health and Safety Officer" duty role?

A: This is a specific duty you can assign to a user's profile. It gives them full access to the H&S module without giving them access to sensitive HR data like salaries or private employee files.

Q: How is the Risk Rating calculated?

A: It is a simple calculation: Likelihood (1–5) x Severity (1–5). A score of 1–5 is Low, up to 25 is Extreme.

Q: Can I use it on site, on my phone or tablet?
​A: Yes. The module is fully responsive, so it works smoothly across desktop, tablet, and mobile browsers. While it's not yet in the Breathe mobile app, you can still access and use it on-site via your device’s browser.

Q: Does using this module guarantee legal compliance?

A: No. The module is a tool for evidence tracking and organisation. It helps you cover your business by documenting that you are following proper procedures, but compliance depends on your actual workplace practices.

Q: Can employees see other people's incident reports?

A: No. The module is highly restricted. Only those with HR, Admin, or Health and Safety Officer permissions can see the full module data. Employees can only report their own incidents.

Q: Can I track fire drills and evacuations?

A: Currently, we recommend tracking the roles of Fire Wardens and the tasks of scheduling drills. Real-time evacuation lists are not included as they require 100% accurate, second-by-second "clock-in" data to be safe and legally viable.

​Q: Is the content UK-specific or generic?
A: It’s built exclusively for UK businesses. Everything from the terminology to the design is tailored to UK legislation and workplace practices.

​Q: How often is legislation and guidance updated?
A: The core legislation rarely changes, but supporting regulations and guidance can evolve frequently to reflect new risks, technologies or industry standards. We keep a close eye on these updates, so you can feel confident that the platform reflects the latest best practices.

​Q: Can it help me show compliance during an inspection or audit?
A: Absolutely. All your records are securely stored and easy to access. Whether it's risk assessments, incident logs, or training acknowledgements, Breathe helps you stay audit-ready and demonstrate a clear, well-documented approach to health and safety.

Q: Does it help prevent issues, not just log them?
​A: Yes. With trends, reminders and a real-time dashboard, Breathe supports a more proactive approach. You’ll be better placed to spot risks early and prevent recurrence.

Q: How can I show method statements for employees?
​A: You can upload method statements into the documents section, link them to relevant hazards, assign them to employees, and track who’s acknowledged them.

Q. Can I trial it before committing?

A. Yes - you’ll get a free 2-week trial. That gives you time to explore the features and see if it’s the right fit for your organisation before making a decision.

We're here to help

Any questions? Contact support by using the messaging feature at the bottom right of your screen 💬