This guide is for employees.
In Breathe, you can see your upcoming shifts, clock in and out when you work, and check your hours.
Below, you'll find an easy step-by-step guide to clocking in and out, taking breaks and adding manual timesheets on both the Breathe People Portal app and your Breathe dashboard.
Included in this guide:
1. Viewing your shifts & hours worked
Viewing your shifts
To find your shifts in your browser, go to Profile > My Shifts in the left-hand menu.
Today's shift is at the top. It shows your start and end time, job, location, break and paid hours. If you're not working, you'll see No shifts scheduled today.
Underneath is your Calendar, with your Weekly total hours. Each day shows your shift, or Unscheduled if you're not working, plus who else is working that day. Use the < and > arrows to move between weeks.
💡Please note: Your shifts appear once your manager publishes the rota.
Viewing your hours
To find your hours in your browser, go to Profile > My Timesheets in the left-hand menu.
Your Total hours this week, Days worked this week and approximate Total pay this week will appear at the top in the boxes.
Below that, you can view all your timesheets for the week, including Date, Location, Start and End time, Break, Hours and Status. You can filter timesheets by date.
Under Actions, click on the 3 dots, and you may have the option to Edit or Delete that timesheet. This will depend on whether the timesheet was manual or automatically recorded from a clock in/out.
2. Clocking into your shift
You can clock in on the People Portal app, in your browser or on a shared Timeclock, depending on how your company has set things up.
Via the People Portal Mobile App:
From the dashboard, select Rota.
A blue Clock in option will appear if you are within your organisation's clock-in window.
Tap this button to clock in. If your company uses a geofence, you need to be at your workplace to clock in, otherwise this will be flagged to your manager.
Via the Browser:
Log in to your Breathe account here.
Go to Profile > My Shifts in the left-hand menu.
Check the shift is correct and add a note first if you need to, for example, if you're running late. Click Clock in.
💡Please note: if you don't have a shift, you might see Clock in without a shift. This depends on your company's settings.
Via the Timeclock
If your workplace has a shared Timeclock, you can clock in on a shared tablet or computer.
Select your name and enter your PIN.
💡 Please note: clocking in and out happens straight away. If you click by mistake, fix your timesheet or let your manager know.
💡Good to know: You can see or change your PIN on your My Shifts page.
3. Clocking out of your shift
Via the People Portal Mobile App:
From the dashboard, select Rota.
Tap the Clock out button
Via the Browser:
Log in to your Breathe account here
Go to Profile > My Shifts in the left-hand menu.
Find your shift and click Clock out.
Via the Timeclock:
Select your name, enter your PIN and tap Clock Out.
4. Taking breaks
Via the People Portal Mobile App:
From the dashboard, select Rota.
Select View Timeclock.
Tap Start break at the bottom of your screen.
To finish your break, tap End break.
Via the Browser:
Log in to your Breathe account here.
Go to Profile > My Shifts.
Click Start break.
4. To finish your break, click End break.
5. Manual timesheets
If your company allows it, you can add a timesheet yourself.
Via the browser:
Log in to your Breathe account here.
Go to Profile > My Timesheets.
Click Add timesheet.
4. Fill in the form, add any notes and click Save timesheet.
FAQs
Q: Why can't I see any shifts?
A: Your manager hasn't published the rota yet.
Q: I clocked in late. What happens?
A: If it's only a few minutes, your paid time will match your shift. If it's more, your manager will be asked to review it.
Q: Can I clock in without a shift?
A: Only if your company allows it. Click Clock in without a shift.
We're here to help
Any questions? Contact support by using the messaging feature at the bottom right of your screen 💬