Bookings can be edited at any stage in Brindlechute, including draft, confirmed, and post-trip bookings. This makes it easy to keep trip details accurate if a client needs to make a change.
You can edit a booking from a desktop or mobile browser. The mobile steps are below.
Steps:
Open and edit the booking:
From Bookings — click Bookings in the left sidebar, click the booking to open it, then click Edit (top right).
From the Trip calendar — click Trip calendar in the left sidebar, click the trip, click Manage booking in the pop-up, then click Edit (top right).
Make your changes — Change the experience, the number of guests, the trip date, trip details, or the price.
Change the number of guests, if needed — The guest count isn't set in the date window; clicking the trip date only changes the dates. Click Per-unit details under the experience's name instead:
Add guests — If a unit has room, click + on its Persons, up to the experience's Clients per Guide setting.
Every unit is full — Click Add unit, set the new unit's Persons to the number of extra guests, and assign a guide.
Remove guests — Click – on a unit's Persons. To drop a unit you no longer need, click the X on its row; lowering Persons alone doesn't remove it. If that unit has a guide assigned, the guide receives a Trip Canceled notification.
Fixed-day experience — Click Group details instead. Raise a group's Persons up to the Clients per Guide setting, or click the copy icon on a group card to add another group.
Change the experience, if needed — Click the X next to the existing experience to remove it, open the Add Item dropdown, and select the new experience. Enter the number of guests and choose the correct date or dates. Adjust the price manually if needed.
Save the changes — Click Save. The Review changes before saving window opens so you can check everything before it's applied. Click Confirm and Save to apply the changes, or Don't save, keep editing to go back.
Reviewing Changes Before Saving
Every time you click Save on the booking edit page, on desktop or mobile, Brindlechute opens a Review changes before saving window first. Nothing is saved until you click Confirm and Save.
Change count — The top of the window shows how many changes you're about to save, for example 1 change to this booking.
Price change — The Booking total, including tax shows the old total crossed out, the new total, and a badge with the difference, so you can see the price impact before you commit.
What changed — Each change sits on its own card, grouped by type with a count, such as Units changed · 1. Types include booking details, itineraries, experiences, units, add-ons, lodging, notes, and payment settings. Each card names the item, for example Nov 2, 2026 · 1 Day Float Trip · unit 1, and lists what changed on it as old → new.
Added and removed items — Cards for anything added are tinted green, and cards for anything removed are tinted red.
Notes — Edited notes show as Internal notes edited, without the note text.
No changes — If nothing changed, the window says No changes to this booking.
Don't save, keep editing — Returns you to the booking with your edits still in place.
Exception: Saving notes on a canceled booking saves right away, without the Review changes before saving window.
Things to know when changing or swapping an experience
Guides will be unassigned. Changing the experience unassigns any guides assigned to that line item. After saving, go back and reassign them or assign new ones.
Older trips keep their original label. When you switch a booking to a different experience, any trips already logged under it still show the old experience name. This label is set when the booking is created and only guides see it — clients never do. New bookings show the correct name from the start.
Changing a trip's length (e.g., full day to half day). If you offer the shorter trip as its own experience (for example, a separate "Half Day" experience), swap the experience using the steps above, then reassign the guide. If you don't have a separate experience for the shorter trip, adjust the price on the existing experience or apply a discount to match — whichever works for your setup.
Edit a Booking on a Mobile Browser
On the Trip Calendar, tap the trip date to see that day's trips.
Tap the trip.
Tap Manage Booking.
Tap the menu button in the bottom-left corner of the screen, then tap Edit.
Make your changes. To change the trip date, tap the underlined date next to Dates under Experiences.
Tap Save at the bottom of the screen.
In the Review changes before saving window, check your changes, then tap Confirm and Save to apply them.
What Happens After Saving
If the booking is a draft
Brindlechute asks What would you like to do next? Choose one, then click Next:
Send invoice – Sends the client a payment request. The trip is confirmed automatically once it's paid.
Add trips to calendar (no invoice) – Puts the trip on your calendar so you can assign guides, without sending an invoice. You can notify the client on the next screen.
Keep as draft – Saves your changes and leaves the booking as a draft.
These are the same choices you get when creating a booking. See How to Create and Confirm a New Booking for more on each one.
If the booking is paid in full
Brindlechute shows an All Set message. There's nothing else to do.
If a balance is due
The Confirm update to booking window opens. Under Collect balance due, choose one:
Send An Invoice – Emails an updated invoice to the booking client.
Collect Payment – Collect the balance now.
Skip For Now – No payment action is taken and the client isn't notified. The balance stays due, and you can send an invoice or collect payment later from the booking.
Then click the button at the bottom of the window to finish, such as Send invoice or Confirm update.
After the Booking Is Updated
Once you finish, you're taken back to the booking, where you can keep managing it as usual.
Editing restarts the 7-day auto-close timer. Each edit resets the clock, and any edit that leaves a balance due will block the booking from closing until payments match the invoice again.
See How to close a booking after a trip is complete for the full conditions.
Editing a booking is a simple way to keep trip details up to date as plans change. If the update leaves a balance due, you can send an invoice or collect payment right away, or skip for now and handle it later from the booking.