The Assignment Calendar gives outfitters a 30-day snapshot of guide assignments, trip status, section use, and payment details—all in one screen. It's designed to make outfitter scheduling quick, visual, and easy to interpret.

Above the calendar grid, the same Availability stats bar used on the Trip Calendar shows Total trips, Unassigned, Avg guides open / day, Guide utilization, and Days with no guide open for whatever range is in view. See Manage trips and bookings from the calendar for what each stat means.

From the left sidebar, select Assignment to open the Assignment Calendar (Minesweeper view).

Default view (Show Full Month off):

This view is ideal when reviewing availability for a specific booking date.

Full Month view (Show Full Month on):

For example, viewing January will show January 1–31, with the current day highlighted.

Use the calendar icon at the top—between the month range and the Guide/Section tabs—to move through months.

The system remembers where you left off and automatically reopens the assignment calendar at your last viewed date.

You can control how much of the calendar you see at once. Switch between four density options:

All views display the same information — color schemes, client initials, and trip details — just at different zoom levels. Use a wider view for big-picture planning and a tighter view when you need to focus on a specific stretch of days.

Guides are listed vertically on the left. Dates run horizontally across the top.
Use the A–Z / Z–A toggle above the guide list to sort alphabetically, or use the Filter by Rank option to sort guides by seniority level instead.

Each square on the grid represents one guide on one day.

If a guide has a trip booked, the square displays the client's initials—so you can instantly see which guide is running which trip.

Multiple trips for the same guide on the same day appear as stacked blocks in that guide's row under that date. Click any square to open a quick summary of the trip. From there, select Manage Booking or View Trip Detail to access the full record.

When a guide has a timed trip (such as a half-day or hourly experience) or has blocked a portion of their day on their calendar (for example, 1–3 hours), their block will appear with a yellow outline instead of a solid fill. This indicates the guide is partially booked — they have something scheduled but may still have availability for another booking depending on timing.

To see a guide's exact hours, click into the block or switch to the Daily trip calendar view to see their full schedule for that day.

Beneath the Unassigned row, two summary rows show guide availability for each date in view:

Each column gives the count for that date, so you can scan across the month and spot the days where coverage is thin before trips get booked into them.

Switch to Section View to track use and limits by river section instead of guide.
Each row represents a section, with its defined capacity shown vertically where guide names normally appear.

Columns show the same 30-day range, and client initials appear in each grid block for that section and day. Click any block to view trip details—including the assigned guide, client, and experience.

This layout helps you manage daily section limits, balance traffic, and prevent over-allocating permitted sections.

At the top of the calendar, use the View Toggle (found in the filter area) to switch between Guide View and Section View.

This toggle changes the entire layout of the calendar.

Note: This is separate from the "Client Initials" filter described below. The View Toggle switches between views, while the Client Initials pill changes how colors are displayed within whichever view you're in.

At the top-left of the calendar, click the "Client Initials" pill (with the filter icon on the left and drop-down arrow on the right) to choose what the colors represent—not the layout:

You can also toggle to show or hide Unassigned Trips, allowing you to focus on scheduled guides or open availability.

Like the Trip Calendar, the Assignment Calendar includes filters to help you focus on what matters most. You can filter by:

Filters help you zero in on specific guides, clients, or trip conditions. To clear filters, click Clear at the bottom of any dropdown or Clear Filters to the right of the active filter pills.