The Assignment Calendar gives outfitters a 30-day snapshot of guide assignments, trip status, section use, and payment details—all in one screen. It's designed to make outfitter scheduling quick, visual, and easy to interpret.

Above the calendar grid, the same Availability stats bar used on the Trip Calendar shows Total trips, Unassigned, Avg guides open / day, Guide utilization, and Days with no guide open for whatever range is in view. See Manage trips and bookings from the calendar for what each stat means.

From the left sidebar, select Assignment to open the Assignment Calendar (Minesweeper view).

Use the arrows next to Today to move back or forward, and click Today to return to the current date. Click the calendar icon next to the date to jump to a specific day or month. In Monthly view, a vertical line marks today. The calendar reopens at the last date you viewed.

You can control how much of the calendar you see at once. Switch between four density options:

In 3-Day and 10-Day view, use the dropdown at the top right to choose how each guide's trips are laid out:

Your choice applies to both views. In Monthly view, the same spot holds the Guide | Location toggle.

All views use the same color schemes and trip details, just at different zoom levels. Use a wider view for big-picture planning and a tighter view when you need to focus on a specific stretch of days.

Guides are listed vertically on the left. Dates run horizontally across the top.
To sort guides by rank or name, click the Rank or Guide column header. See How to Track and Sort Guides in the Assignment Calendar.

Each square on the grid represents one guide on one day.

If a guide has a trip booked, the square displays the client's initials—so you can instantly see which guide is running which trip.

Multiple trips for the same guide on the same day appear as stacked blocks in that guide's row under that date. Click any square to open a quick summary of the trip. From there, select Manage Booking or View Trip Detail to access the full record.

When a guide has a timed trip (such as a half-day or hourly experience) or has blocked a portion of their day on their calendar (for example, 1–3 hours), their block will appear with a yellow outline instead of a solid fill. This indicates the guide is partially booked — they have something scheduled but may still have availability for another booking depending on timing.

To see a guide's exact hours, click into the block or switch to the Daily trip calendar view to see their full schedule for that day.

Beneath the Unassigned row, two summary rows show guide availability for each date in view:

Each column gives the count for that date, so you can scan across the month and spot the days where coverage is thin before trips get booked into them.

Switch to Location view to track use and limits by location, such as a river section.
Each row represents a location, with its defined capacity shown vertically where guide names normally appear.

Columns show the same 30-day range, and client initials appear in each grid block for that location and day. Click any block to view trip details—including the assigned guide, client, and experience.

This layout helps you manage daily location limits, balance traffic, and prevent over-allocating permitted locations.

In Monthly view, use the Guide | Location toggle at the top right to switch between Guide view and Location view.

This toggle changes the entire layout of the calendar.

Note: This is separate from the "Client Initials" filter described below. The Guide | Location toggle switches between views, while the Client Initials pill changes how colors are displayed within whichever view you're in.

At the top-left of the calendar, click the "Client Initials" pill (with the filter icon on the left and drop-down arrow on the right) to choose what the colors represent—not the layout. In Daily view, this pill is labeled Display settings.

The same menu has toggles for the Unassigned row:

In Daily view, Display settings also includes a Group by availability toggle. It's on by default and groups guides by the status under their name:

Within each group, guides follow the sort order you picked. Turn the toggle off to list all guides in your sort order only.

Like the Trip Calendar, the Assignment Calendar includes filters to help you focus on what matters most. You can filter by:

Filters help you zero in on specific guides, clients, or trip conditions. To clear filters, click Clear at the bottom of any dropdown or Clear Filters to the right of the active filter pills.