Managing Recurring Classes, Assigning Teachers, and Handling Client Bookings in bsport
Managing recurring classes, assigning teachers, and handling client bookings in bsport can be streamlined using the platform's recurrence and scheduling features. This guide provides step-by-step instructions for setting up, modifying, and troubleshooting recurring classes, as well as managing teacher assignments and client bookings.
Setting Up Recurring Classes
Creating Recurring Classes
To create recurring classes:
Navigate to the class creation page.
Select the 'Recurrence' option to schedule sessions for specific dates.
Assign a teacher during the setup to automatically add them to all sessions in the series.
Scheduling Classes at Specific Intervals
To schedule classes every two weeks:
Use the recurring class scheduling feature.
Set the interval to "every two weeks" during the setup process.
Extending Recurring Classes
To extend a recurring class series:
Go to the last scheduled session in the calendar.
Select 'Duplicate' and configure the recurrence to continue through the desired end date.
If the series cannot be extended directly, create a new recurrence starting from the end date of the current series.
Modifying Recurring Sessions
Customizing Individual Sessions
To change the name or details of a single session in a recurring series:
Open the calendar and select the session.
Click 'Edit' and choose 'Set custom name' to personalize the session.
Save the changes.
Bulk Editing Sessions
To modify all sessions in a recurring series:
Open the first session of the series.
Make the necessary changes and proceed to the next step.
Select the option to apply changes to all sessions in the series.
To edit specific sessions (e.g., all Monday sessions):
Edit one session and select 'Modify similar sessions' at the bottom of the form.
Choose the relevant sessions to apply the changes in bulk.
Deleting Recurring Classes
To delete multiple recurring classes:
Use the 'Delete series' option available on linked recurring events.
For unlinked sessions, delete them manually.
Assigning Teachers and Managing Schedules
Assigning Teachers to Recurring Classes
To assign teachers to recurring classes:
Create the class as a recurring session with a default teacher.
For sessions requiring a different teacher, edit the specific session and assign the new teacher.
Use the 'Modify similar sessions' option to apply changes to future occurrences.
Managing Alternating Teachers
For classes with alternating teachers:
Option A: Create separate sessions for each teacher.
Option B: Use a recurring series and edit specific sessions to assign different teachers.
Handling Client Bookings
Assigning Clients to Recurring Classes
To assign a client to a fixed, recurrent class:
Open the desired session in the calendar.
Click 'Manage my reservations' and search for the client.
Select 'Recurrent reservation' to enroll the client. Ensure the client has a valid pass or sufficient credits.
Setting Up Recurring Private Appointments
To create recurring private appointments:
Open the client’s profile and go to the Appointments tab.
Select 'Create a recurring reservation' and configure the settings.
Save the appointment.
Troubleshooting Common Issues
Recurring Bookings Not Appearing
If a member’s recurring booking fails to appear:
Check if the member has a valid pass with sufficient credits.
Consider using an unlimited pass with a monthly usage limit to prevent booking failures.
Viewing and Duplicating Recurring Series
To see when a recurring series ends and duplicate it:
Open the session and select 'Duplicate.'
The duplication screen will display the last scheduled date.