Introduction
If your business has many small or walk-in transactions, issuing an individual e-Invoice for each sale can be inefficient. Instead, Malaysia’s e-Invoicing framework allows businesses to submit a Consolidated e-Invoice, allows businesses to submit a consolidated e-Invoice that summarizes multiple sales into one document.
This guide explains when to use a consolidated e-Invoice, how it works in Xero, and the step-by-step process to submit it through the MyInvois portal via Invoici integration.
When to Use a Consolidated E-Invoice
Retail / F&B businesses with daily walk-in customers who do not provide a TIN or BRN.
B2C transactions where sales are high in volume but low in value.
Month-end reporting where multiple transactions are grouped into a single invoice.
During the 6-month relaxation period based on your compliance date.
👉 Important: Use the General Public TIN (EI00000000010) when issuing consolidated e-Invoices.
6 Steps to Submit a Consolidated E-Invoice in Xero
Step 1: Confirm MyInvois Integration Setup
Ensure your Xero account is integrated with the LHDN MyInvois portal via Invoici.
Once connected, Xero automatically creates the MyInvois Classification Code tracking category.
Please refer to our article -> How to Set Up Integration of Xero and LHDN (through Invoici)
Step 2: Create a Consolidated Contact in Xero
Xero will create this contact upon the first creation of a consolidated e-Invoice.
Please ensure the Consolidated e-Invoice contact in Xero includes a dedicated email (e.g.,
consolidated@invoi.ci).This ensures all consolidated invoices are linked to the correct MyInvois submission.
Step 3: Update Sales Invoice with Classification Codes
Each line item in your sales invoice must be mapped to the correct MyInvois classification code.
You can assign codes in Xero’s Contact settings.
Step 4: Generate the Consolidated Invoice
Xero will create an invoice automatically under the Consolidated Contact by 3rd day of every following month (usually night time).
Xero will automatically consolidate all the invoices you have created in Xero (unvalidated invoices only) with details that you need to review for each line item as shown below:
Description - Invoice Numbers
Quantity - Always remain as 1
Unit Price - Total Sales Amount for respective invoice(s)
Tax Rate - Based on the Tax Rate you have setup in respective invoice
Classification Code for each line item will be automatically as 004 - Consolidated E-Invoice
Xero will automatically use EI00000000010 (General Public TIN) in the customer TIN field.
Tip: Do not change the issue date, due date, or invoice number.
Step 5: Submit to MyInvois via Invoici
Once review of Step 4 has completed, you may click on 3 dots button -> Click on Email
Click on Send Email
Xero pushes it through the Invoici integration to LHDN.
The invoice will appear in the MyInvois portal as a Consolidated e-Invoice.
Step 6: Check Validation Status
In Xero, review the status on your invoice:
✅ Validated / Approved – Consolidated E-Invoice will be disappeared in Draft Invoice once validation is completed successfully.
⏳ Pending – Awaiting MyInvois confirmation.
❌ Rejected – Consolidated E-Invoice will remain in Draft Invoices. Check History and Notes for any error messages.
If rejected, correct the errors and resubmit.
You may go Contact -> Consolidated E-Invoice -> Files → LHDN Validated e-Invoice. The validated consolidated e-Invoice will be stored there.
3 Common Mistakes to Avoid
Issuing consolidated invoices to customers who already have TIN/BRN (use individual e-Invoices instead).
Forgetting to map products to classification codes.
Mixing B2B and B2C transactions in the same consolidated invoice.
FAQs
Q: Can I issue both individual and consolidated e-Invoices in my business?
A: Yes. For example, issue individual invoices for corporate clients, and one consolidated invoice for retail customers.
Q: Which TIN should I use for consolidated e-Invoices?
A: Use EI00000000010 (General Public TIN).
Q: How often should I issue a consolidated e-Invoice?
A: Most businesses issue them daily or monthly, depending on transaction volume.
Conclusion
Submitting a Consolidated e-Invoice in Xero helps businesses manage high-volume sales efficiently while staying compliant with LHDN’s e-Invoicing requirements. By setting up integration correctly, mapping classification codes, and using the General Public TIN, you’ll streamline reporting and reduce errors.