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Add a New Calendar Event

Use CampusESP’s Events feature to share relevant calendar dates, upcoming deadlines, and campus events with families

Updated this week

Use the Events feature to share important dates with your parents and family members. Events are listed directly on the portal and are automatically pulled into newsletters based on users' community membership. Learn to navigate the Events page, create and publish new events, and edit existing events.


Visit your Events page

From the admin area, navigate to the Events page by clicking into the Content area. Click Events in the left sub-menu. You can also navigate directly to the Events page by visiting https://[your-portal-url].campusesp.com/admin/events.

The Events page displays all upcoming events in the portal. You can use the date box at the top of the screen to change the date and look at past events.

Create a new event

From the Events page, click the New Calendar Event button in the upper-right corner to create a new event.

You'll be brought to the Add New Event page, where you'll enter details about your event.

Enter your event details

On the Add New Event page, you’ll enter your event's details, like it's title, location, and date/time.

Here’s a breakdown of each field you can enter:

Field

Description

Required?

Event Title

The title of your event

Location

Where the event takes place

Event Starts

Start date & time

Event Ends

End date & time

Short Description

A description of your event

💡 Pro Tip: The entire title and description will display in the right rail of the portal, so we recommend keeping things as short as possible!

Choose your audience

Select which users will see the event by tagging communities. Choose at least one community for the event to be visible to users.

Users in any of the communities selected will see the event in the portal and in their newsletters.

Publish your event

Once your event information looks correct, click the Create Event button to publish it!

Your event will now be visible to any users in the communities you tagged.


Edit or remove an event

If your event details have changed since originally publishing, no worries! You can edit an existing event at any time. From the Events page, click the name of a scheduled event to open its details.

You can edit all of the event’s existing details. Be sure to click the Update Event button to save your changes.

If you need to delete the event entirely, click the Delete button.


Clone existing events

If you have an existing event in your portal that you’d like to recreate, you can use the Clone Event feature to automatically copy its details into a new event. From the Events page, click the name of the event you want to clone to open its details.

From the event's page, click the Clone Event button in the upper-right corner to open the Clone Event modal window.

The Clone Event feature allows you to edit the Title and Start Date of your cloned event. You can also choose to include all of the same communities from the original event. Click the Clone button to create the new event. You'll be brought to that new event's page.

Once the event is cloned, you can edit the rest of its details if needed. Be sure to click the Update Event button to save your changes!

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