The Activity Report in Carebility is a quick and powerful way to track training activity and compliance across all your facilities.
✅ TL;DR: Key Indicators to Watch
Use these top indicators to quickly spot where to take action:
Compliant % is low → Staff aren't completing training on time. Follow up needed.
Not Complete is high → Learners have overdue or unstarted training. Risk of non-compliance.
Active Learners is low → Few learners have completed anything recently. Engagement may be low.
Completed Late is high → Learners are finishing courses, but not on schedule.
Assigned is high but Completed is low → Risk of upcoming deadline misses.
This helps you target the right facilities for reminders, coaching, or support.
📈 What the Report Shows
You’ll see an overview at the top:
Courses Completed
Completed Late
Compliant %
Then, you’ll get a table showing each provider’s training status at a glance.
🏥 Facility-Level Column Definitions
Column | What It Means |
Provider Name | Name of the facility |
Active Learners | Completed a course in the last 30 days |
Assigned | Course assignments with a due date in the report timeframe |
Completed | All completed courses (on time or late) |
Completed On Time | Courses completed by or before the due date |
Completed Late | Courses completed after the due date |
Not Complete | Still incomplete (includes in-progress and overdue) |
Compliant % | On-time completions ÷ assigned |
Actions | Click “View/Edit” to see details or take action |
Duration | The estimated amount of time a learner spent completing the course. |
📆 Timeframe Logic
When running reports, you can filter by either Course Due Date or Completion Date.
Due Date Example:
If a course is due on July 3, but your date range ends on July 1, it will not appear in the report.Completion Date Example:
If a user finishes a course on July 5, but your date range ends on July 1, that completion will not show in the report.
🎯 What You Can Do with This Report
Spot Risks Early
Low compliant % or high not complete? That facility may need attention.
See Who's On Track
High active learners + high compliance = smooth sailing
Prepare for Deadlines
Sort by Assigned or Not Complete to see what’s coming due soon.
Drill Into the Details
Click on the name of a facility to review learner-level completion and take action.
❓ Frequently Asked Questions
How is "Active Learners" calculated?
How is "Active Learners" calculated?
A learner is counted as active if they’ve completed at least one course in the last 30 days.
What counts as “Assigned”?
What counts as “Assigned”?
Any course with a due date that falls in the reporting timeframe, which spans all-time through today + 30 days.
Why is a course marked “Not Complete”?
Why is a course marked “Not Complete”?
Because it hasn’t been marked complete yet — it could be in progress or past due.
How is "Compliant %" calculated?
How is "Compliant %" calculated?
It’s the percentage of assigned courses that were finished on or before the due date: (Completed On Time ÷ Assigned) × 100
Does this show overdue training?
Does this show overdue training?
If you search by Due Date, the report will display all classes assigned within that date range — including those that are completed, not completed, or completed on time.
Can I download or filter this report?
Can I download or filter this report?
You now have the option to export the report to Excel or filter by course.
Summary Export
Reports → Activity → Select Provider → Export → Summary
This will provide a high-level view of user activity by provider
All User Export
Reports → Activity → Select Provider → Export → All Users
This will provide a detailed report for each user's courses by provider
Stay tuned, more improvements are on the way!
Need help interpreting your report?
👉 Just send us a message and we’ll walk through it with you!