Use the ADP Run Export if you use ADP and simplify your payroll processing. Import your employees' time card hours over to ADP with a few simple clicks and eliminate hours of manual entries and possible typing mistakes.
Setting Up the ADP Run Export
To use the ADP export, there are fields in Chronotek that need to correlate with your ADP account.
ADP Company Code
Enter your ADP CompanyCode (8-digit client ID) in Chronotek at My Account > Company Setup > enter the code in the External Code 1 field > Save.
ADP Employee Identifier Code
Each employee has a unique code assigned to them in ADP that needs to be entered in the employee's Chronotek file. Go to List Maintenance > Employees > click on the employee's name > Advanced tab > enter the employee's ADP code in the External Code 1 field > Save. Repeat for each employee.
ADP Job Identifier Code (Worked in Dept)
If your account is set up for job costing, you will need to follow this step. Each job has a unique code or description assigned to it in ADP that needs to be entered in the job file. Go to List Maintenance > Jobs> click on the job > Advanced tab > enter the job ADP code in the External Code 2 field > Save. Repeat for each job.
Default Pay Types
Go to Snapshot Settings > Payroll Settings > Default Pay Types. Define the company Default Pay Types (Earnings Codes as 3-letter codes) that ADP has set for your company. These fields are case-sensitive, so make sure to enter the data exactly as it is listed on your ADP account. The Earnings Codes can be found on your ADP account, or ask your ADP representative.
Additional Pay Types
You can enter Additional Pay Types to determine different pay rates or exempt OT hours (such as PTO/Vacation, Sick Pay, etc.). Go to Snapshot Settings > Job Pay Types > Add New Job Pay Type and add as needed.
Check the Overtime Exempt box for jobs that should not be included with the overtime calculation in the Payroll Snapshot. You must then tag each Job with the corresponding Pay Type. Go to List Maintenance > Jobs > select the job > Advanced tab > select Pay Type > Save. Activity Codes can also be used to override a Job Pay Type to determine different pay rates.
The Payroll Snapshot
The Payroll Snapshot is the vehicle to create the export. When you are ready to run the export, make sure your pay period is set to the correct period at Payroll Functions, Change Payroll Period. Then go to Payroll Functions, Payroll Snapshot, and run a new Snapshot. Once the Snapshot is ready it will populate in the column. Click on it and then go to the Exports tab, and from the dropdown, choose ADP Run. A .csv file will download. Save it to a folder on your computer and then export it into ADP.
The .csv will look like this. Row 1 is a guide to help understand the mapping of the fields.
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