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Teams: Bringing Order to Your Workforce

Organize your workforce with Teams in Chronotek. Streamline communication, improve visibility, & ensure the right people see the right jobs

Dennis avatar
Written by Dennis
Updated this week

Your company already has a structure—even if it’s a collection of sticky notes scattered across your computer or truck dashboard. Organizing your workforce efficiently is key to reducing chaos, improving communication, and ensuring the right people have access to the right jobs.

How Your People Are Organized

Your workforce is already grouped in some way, whether by:

  • Shifts – Day shifts, night shifts, weekends, or weekdays.

  • Tasks – Floor care, disinfecting, snow removal, or specialized services.

  • Location – Different regions, cities, or specific job sites.

Managing these groups manually—whether through memory, spreadsheets, or sticky notes—can quickly become overwhelming. That’s where Teams in Chronotek bring structure and simplicity.

How Teams Create Structure: Communication & Visibility

In Chronotek, Teams provide a clear structure that organizes communication and visibility, keeping everything flowing to the right people.

1. Communication: The Right Messages to the Right People

  • Managers receive real-time event notifications for their team members.

  • Employees and managers can communicate directly through the app.

  • Teams ensure that only relevant messages and updates reach the people who need them.

2. Visibility: Focused Access and Control for Different Company Roles

  • Managers can track activity, receive alerts, and edit time cards for their teams.

  • Observers, typically higher-level administrators, can monitor notification feeds without real-time alerts

  • Employees only see and clock into jobs assigned to their team.

Suggested article: Team Roles in Chronotek Pro

Teams and Visibility Over Your Workforce

How Visibility to Jobs Works

A Job in Chronotek Pro represents a work contract that you track. Each job is associated with a customer and a location—but to ensure the right people see and access it, you must assign a team.

Assigning Teams to Jobs

To give employees access to jobs, you assign a shift/team to that job. Scheduling in Chronotek Pro happens in two phases:

  1. Assign a Team to a Job – This gives that team visibility to the job and allows them to clock in.

  2. Schedule Specific Shifts (Optional) – You can add specific dates, times, and individual employees.

Hint: Think of a Team and Shift as one entity—this is the foundation of Scheduling, ensuring employees see and access the correct jobs.

How Chronotek Pro Handles Team Assignments

When you create a job, the system automatically links the team to a shift on that job. You can assign additional teams to the same job for expanded access if needed.

For a step-by-step guide, check out our article on how to Assign more Teams to a Job.

Nice! Manage with clarity, not chaos.

Find more answers to common questions in our Help Center. 😊

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