In Chronotek Pro, you can easily add schedules from any screen. While scheduling is optional, we strongly recommend using schedules for better oversight and operational control.
✅ Where You Can Add a Schedule
🔹 From Any Screen
Click the + button at the top of the screen and choose Add Schedule.
🔹 From the Schedules Screen
Click the lower + button to:
Add a new schedule, or
Add an Empty Shift (lets an employee clock in without a schedule).
You can also click directly into the schedule calendar (by employee or job) to open the builder.
🔹 From the Employee Profile
Click on an employee’s name → go to the Schedules tab → click the + button.
🔹 From the Job Profile
Click on a job → go to the Schedules tab → click the + button.
🔹 From the Daily Timeline (Edit Time Card screen)
In the left panel, click the + button and choose to add a schedule.
💡 Tip: Before adding a schedule, make sure you've already created the job it's tied to.
🛠️Step-by-Step: How to Add a Schedule
Click the + Button
From any screen, click the + at the top and choose Add Schedule.
Complete the Schedule Details
A box will pop up. Go through each section:
Select a Job
The dropdown will display your customer names.
If a customer has multiple locations or jobs, be sure to pick the correct one.
Select or Add a Shift
Choose an existing shift time or click to create a new one.
Assign the Team
Choose the Team, employee, and pay type (if not regular).
Set Recurrence
Click Repeat to choose how often the schedule repeats.
Weekdays are highlighted in blue.
Click weekend days to include them or deselect specific days as needed.
Choose every week or every other week.
You can also schedule for a Single Day
Pick the first scheduled workday and click Done.
Set Work Times
Choose scheduled start and end times.
Or select Any Time and the Duration if you don’t need fixed times.
Check boxes to:
Deduct unpaid meal/rest breaks
Include paid rest breaks (if applicable)
Please note that this is NOT an automatically deducted break. We deduct an expected break time from the scheduled duration so the actual vs. scheduled hours match up for job costing.
Enable Alerts (Optional)
Add late and no-show alerts for fixed-time schedules.
Add no-show alerts for “any time” schedules as well.
Build the Schedule
Once all fields are filled, click Build.
Then choose:
Yes to build another schedule for the same job.
Copy to use this schedule for a different employee.
No to finish and exit.
📌Note: The system tells you of any conflicts that a person might have. If everything looks good, you'll Build the schedule.
You're all set!
Find more answers to common questions in our Help Center. 😊