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All CollectionsCreate Schedules To See the Future Schedule Shifts (for many teams)
How to Add Schedules
How to Add Schedules

Assign schedules for specific people to do the work you need them to do for your customers and their locations

CustomerCareTeam avatar
Written by CustomerCareTeam
Updated over 2 weeks ago

We suggest to create schedules in Chronotek to know where employees are, ensure that your jobs are covered, and for proper job costing. However, schedules are optional.

Once you've created a job, you can add a schedule.

How to Add a Schedule in Chronotek Pro

Go to the recurrent Schedule Wizard '+' from 2 ways:

  1. Click on Jobs menu item and select your job > open the Schedules tab

    OR the easy way...

  2. From the Schedules menu > click on the job name > this takes you directly to the Schedules tab

Using the + Schedule Wizard:

You can schedule many shifts/teams to a job. Think of a day shift/team and night shift/team. Let's get to it. (And remember, you define the 'Job' as the work or contract you are tracking that people are clocking into.)

  • Select the Team/SHIFT or + Add Shift

(more than likely you will be adding this schedule to a Shift/Team that was set up initially with the job - in this case, the A Team.)


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  • (Optional) select a Position

  • Choose the recurring days and if it's every week or every other week
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  • Enter your scheduled duration and start and end times.
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    You can also deduct unpaid meal and rest breaks. Please note that this is NOT an automatically deducted break. We deduct an expected break time from the scheduled duration so the actual vs. scheduled hours match up for job costing.
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    Also, set it to when you want late and no-show alerts.
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The "Any Time" Shift Option

Notice also that you have an "Any Time" option. In this case, you don't have to schedule a start time, but you can set the no-show alert to a specific time of day. Let's go with the Any Time option. We love flexibility, right?

  • Assign a Person to the Shift

Next, you'll assign a person to the schedule.

  • Schedule a Pay Code Override

This part saves admin time on payroll day. Assign the pay override to the schedule, and the matching time card will adopt that pay code.

Example: Annie Lee makes $17.22 an hour, but you can create and apply a custom pay code override for each shift you create. Check out this article on pay codes.

If this shift is for floor waxing, in which employees get a $5 per-hour bump, you can schedule it with the floor waxing pay code, and our payroll exports will break these hours out from the employee's regular pay hours. The same rule applies if this is a weekend shift where employees get paid more. You can create a weekend shift pay code with the dollar amount differential. Cool, right?

  • Let's build the schedule.

The system tells you of any conflicts that a person might have. If everything looks good, you'll Build the schedule.

Finally, you have the options to Build your next schedule, Copy the same schedule for another employee, or click No, I'm good and exit.

You're all set!

Find more answers to common questions in our Help Center. 😊

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