Connecting with affiliate school(s) is the first step for you, or your school partner, to begin scheduling coordinator scheduled rotations. Agreements in Clinician Nexus allow you to set up, manage and communicate the status of new and existing agreements with your affiliated school staff. With Agreements, your clinical site can customize offerings of specific services and opportunity allotments to affiliate schools. These agreements are created by clinical site admins and approved by school staff. School staff will have the opportunity to propose any changes to the agreement before finalizing.
Invite Your Affiliate School
Add an Affiliation Agreement
Submit an Agreement
Invite Your Affiliate Schools
Your affiliated schools will need to sign up on Clinician Nexus in order to invite students, and schedule rotations. To invite schools, refer them here - or they can visit https://app.cliniciannexus.com/join to create an account!
Add Affiliation Agreement
Then, from the sub-menu, select Agreements
Next, click +Add Agreement to set up the agreement with an affiliate school:
Add the school, agreement name, description, and the date range this agreement is valid for. If the agreement has an end date, you can add a reminder in settings to notify you a certain number of days prior to expiration. This is where you can also attach the legal document as a reference point for all parties:
Once you've added the required details, you can select which services will be offered as student learning experiences. Choose the service areas of your facility to be included in the agreement:
Note: if you haven't configured the services that apply to this agreement yet, you can exit the agreements tab, click on Services, and add a new service. You will be able to return to the draft agreement and complete it once you finish adding services.
To configure opportunity allotments for the affiliate school to schedule onto:
Click +Add Opportunity. Then select Coordinator scheduled rotation and add any other details:
Add a description, and select the date range the rotation will be open and available for scheduling. You can add additional configurations if you need to provide limitations to your school partner for scheduling. You can impose a limit for the number of slots available to the school, or leave it at 0 for unlimited slots.
Note: If you don't have specific details on providing opportunity slots for this school yet, you can also assign opportunity windows at anytime by clicking the Services page and selecting +Add opportunity.
Save and Submit
After completion, submit the agreement to your affiliate school for approval. This serves as the connection point between the clinical site and the school. Since the agreement is negotiated and confirmed outside of Clinician Nexus, you won't need additional authorization. Also, while you can upload the affiliation agreement for reference, it is not required.
The first time you click Save from the agreement page, your agreement will save in an unsubmitted status.
Once you're ready to submit it to the school, reopen the agreement and click Save & Submit
The school will be notified about the completed agreement and be prompted to either propose changes or accept the agreement. The agreement will remain in pending status until an admin from the school accepts the agreement.
If your school partner has questions on what to do next, direct them to this page.
Have more questions? Please reach out by clicking the chat icon in the bottom right corner of your screen from 8am-6pm CT, Mon-Fri.