The Problem
By default, Microsoft Teams makes it nearly impossible for teams to easily access meeting recordings and transcripts. Only meeting organisers can download recordings, and transcription isn't enabled organisation-wide. This creates bottlenecks when teams want to use Contented to analyse their conversations.
What You'll Achieve
After this 30-minute setup, anyone on your team will be able to:
✅ Record any Teams channel meeting (not just organisers)
✅ Download recordings from team meetings
✅ Access transcripts multiple ways
✅ Upload content to Contented seamlessly
Meeting Type Quick Reference
Once you have set up the PowerShell guides for recording/downloading recordings, and transcription, the below scenarios will be activated:
Meeting Type | Best For | Recording Access | Transcript Download | Transcript Copy/Paste |
Teams Channel Meetings | Internal meetings, team meetings, weekly syncs, company-wide meetings | YES: All members | YES: All members | YES: All members |
Private Meetings | 1:1s, sensitive topics | Organiser/Co-Organisers Only | Organiser/Co-Organisers Only | YES: All invited participants |
External Meetings | Client meetings, contractor meetings | Organiser/Co-Organisers Only | Organiser/Co-Organisers Only | YES: All Internal participants (not external participants) |
💡 Pro Tip: Channel meetings give you the most flexibility - use them whenever possible for internal discussions.
Four Key Steps
1. Enable Recording & Downloads (IT Admin - 10 minutes)
What it does: Allows everyone to record meetings and lets channel members download recordings
Run PowerShell commands to enable cloud recording
Configure channel meeting downloads
Set up flexible recording ownership
2. Enable Transcription (IT Admin - 10 minutes)
What it does: Turns on transcription for all users and enables transcript downloads
Run PowerShell commands to enable transcription
Enable transcription organisation-wide
Allow transcript downloads from channel meetings
Configure live captions for better accuracy
3. Choosing the Right Meeting Type
What it does: What meeting types are best for recording/downloading
Channel Meetings: Best option - everyone can download
Private Meetings: Only organiser can download
External Meetings: Use co-organiser strategy
Use this table:
Meeting Type | Best For | Recording Access | Transcript Download | Transcript Copy/Paste |
Teams Channel Meetings | Internal meetings, team meetings, weekly syncs, company-wide meetings | YES: All members | YES: All members | YES: All members |
Private Meetings | 1:1s, sensitive topics | Organiser/Co-Organisers Only | Organiser/Co-Organisers Only | YES: All invited participants |
External Meetings | Client meetings, contractor meetings | Organiser/Co-Organisers Only | Organiser/Co-Organisers Only | YES: All Internal participants (not external participants) |
4. Set Up Access Workflows (Everyone - 5 minutes)
What it does: Creates smooth processes for getting content into Contented
Where to find recordings (channel Files vs OneDrive)
How to download transcripts (multiple methods)
Best practices for different scenarios
Quick Results Check ✅
After setup, your team should be able to:
Record any meeting (not just organisers)
Download recordings from channel meetings
Access transcripts via multiple methods
Upload content to Contented seamlessly
Next Steps
IT Admins: Start with the PowerShell guides (Steps 1 & 2)
Team Leaders: Review meeting type strategies (Step 3)
Team Members: Learn the workflows
Everyone: Test the setup with a sample meeting
💡 Pro Tips for Success
Start with channel meetings - they give the most access flexibility
Train your team on the difference between meeting types
Designate co-organisers for important external meetings
Test everything with a practice meeting before rolling out