INTRODUCTION
Feature Summary: System users create sessions to organize players, schedules, and match play.
Use Cases: Clubs use sessions to plan, create, and run league tournaments. Because each session is a stand-alone alone program on the CourtReserve platform, managing and tracking registrants, players, payments, and match play is remarkably fast and efficient.
Creating a session is one part of the Leagues workflow, which involves these major steps:
Create a session (this article)
SETUP PREREQUISITES
System users must create a League before they can create sessions. Click here to learn more.
Opening a session page
The first step is to open the Create League Session page. There are two options.
Inside the new league workflow, system users can create a session. Click the Create New Session button and then follow the steps described below.
From the dashboard, go to the side menu, click LEAGUES > LIST, and then click the Sessions button. After that, click the Create New Session button and follow the steps described below.
Creating a session
System users can create multiple sessions (e.g. juniors, seniors, pro, etc) inside one league. Each session can have different game fees, rules, and registration requirements.
When members/players sign up for tournament play on the CourtReserve platform, they are joining a session.
On the Create League Session page:
Enter a unique session name.
Click the Rating Category field and select an option.
Click the Eligible Ratings field and select one or more options.
Optionally, check the Restrict By Age box and enter minimum and maximum age restrictions.
Check the Time-Based option in order to set the match duration of each rotation. This setting will help keep an efficient pace to ensure match rotations are completed on a schedule.
Price and players
Click the Price Type field and select an option: On League Registration or On Each Opt-In Day.
Click the Ranking Algorithm field and select an option: 1-up/1-down or
Points Won %.Set the maximum number of players that can register.
Set the maximum number of players per game day.
If the system user selects Points Won %, CourtReserve displays an Enable Max Movement box. If enabled, select a max movement type and enter a value for the number of spots or a percentage.
Player permissions
Review these options and enable them as required.
Check the box to enable a waitlist.
Check the Allow 4-person Rotation Type and select an option (1 to 11, 1 to 15, 1 to 21, or 2 to 11).
Check the Allow 5-person Rotation Type and select an option (1 to 11, 1 to 15, 2 to 11, or 2 to 7).
If the system user selects two rotations (for the 4-person or 5-person rotation), CourtReserve displays a scoring format field. Choose Back to Back or Alternate Partner.
Check the boxes to enable these optional features and permissions:
Show member and player names on the member portal.
Show inactive players on the member portal.
Players can withdraw on the member portal and go inactive.
Players can report game scores on the Member portal.
Assign coordinator(s) to this specific session.
Sub-admins can be assigned the Coordinator role if organizations wish to give a sub-admin limited access to specific Leagues, League Sessions, or actions within managing Leagues. CLICK HERE to learn more on League Coordinators.
Configuring Set and Rules
Scroll to the bottom of the page and configure Setup settings and session rules.
Session Setup
Open this tab to set fees and configure registrant access. System users can apply the same settings to each membership type or enter different settings.
League Price - Set the session price for each membership type. Apply one price for all or a different price for each membership type.
Is Public - Check this box to display the event on the portal of the selected member type.
Allow Online Registrations - Check this box to let members log into their CourtReserve account and register for the session.
Requires Approval - If enabled, a system user must manually approve each session registration. Registrants can be approved on the To-Do page on the Admin sidebar.
Registration Starts / Ends - Decide when members/players can begin registering for this session and also the last day for registrations. Optionally, add a clock time for the start and end dates.
Opt-in Opens / Closes - Decide when members/players must opt-in for each match and also the last day for registrations. Optionally, add a clock time for the start and end dates.
Show standings - Check the box to show player standings during match play on the member portal.
Rules
Click the Rules tab and write/paste session rules into the field. Use the toolbar to add formatting.
Click Save.
Display advanced settings and features
After the system user clicks Save, CourtReserve displays new menu tabs at the top of the page. This is where system users create a schedule and manage session data (i.e. players, standing, and waitlist).
Click a link to learn more about each tab:
