INTRODUCTION
Feature Summary: Event Session Tags allow system users to label and group related event occurrences under a shared identifier. A tag is simply a custom label (e.g., "Fall Session," "Winter Session") that can be assigned to one or more events to improve organization, filtering, and reporting. When displayed on the Member Portal, session tags help players easily filter and find the events that match their interests.
Session tags are optional can be applied directly during event setup or added later, making it easier to differentiate between similar events that occur across different times or seasons.
Use Cases:
A club runs the same league in both the fall and winter. By tagging the events as "Fall Session" and "Winter Session", system users can easily find and compare the two seasons.
Session tags help admins generate more accurate reports and performance comparisons between different sessions of the same event type.
Members can use tags to filter events in the Member Portal and find the session that best matches their interest or schedule.
Useful for tracking seasonal camps, clinics, tournaments, or any recurring event format.
PREREQUISITES
Know how to create or edit Events.
SETUP REQUIREMENTS
The first step is to create event session tags.
Log in to the admin dashboard.
Click SETTINGS > EVENT SETTINGS on the side menu.
Click the Events Sessions icon.
On the next page, click the Create Event Session button.
In the popup window, enter a unique session tag name and click Save Changes. The checkboxes for Show on Member Portal and Is Active are enabled by default—adjust them as needed. If "Is Active" is unchecked, the session tag will not be available for selection when creating or editing events.
CourtReserve adds the session tag to the table. Optionally, use the Edit or Delete buttons to update or remove a session tag.
Apply or Create a Session Tag
System users can apply a session tag to a repeated event. In this example, the system user wants to add an additional session of an event based on the month and will use a session tag to help members easily identify each session. They add a new session by copying an event, applying a session tag, and changing the event dates.
Open the Events page.
Select an event and click the three-dot icon.
Click Copy.
CourtReserve opens a new instance of the event. Click the Session field and select an option.
Return to the Events page by clicking EVENTS > LIST in the side menu. The session tag will now appear in the events table.
Additionally, a session tag can be added at the time an event is created:
ADMIN PERSPECTIVE
Event Session tags can be useful when filtering data for reports. In the below example, Event Session(s) was used in the Event Summary report.
The Session is also displayed in the Event List and can be used as a filter here. To see this column, it needs to be enabled in SETTINGS > PORTAL SETTINGS.
USER PERSPECTIVE
Players can filter events on the Event List based on session.
Note: the session filter needs to be enabled in SETTINGS > PORTAL SETTINGS in order to display on the Event List and Member Portal.
VIDEO TRAINING
Click here to watch the section of the Events: Overview video that covers the information in this article.
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