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Non-Conformance Reports

Learn how to setup and track your Non-Conformance Reports (NCRs) in Dashpivot by following these best practices.

Sam avatar
Written by Sam
Updated today

Introduction

Non-conformances are bound to happen on your projects, but how well you manage them will have a more profound and lasting impact on your project success and the reputation of your work. 

In the past, non-conformances triggered a slow chain of events which started with documenting the non-conformance and ended with the corrective actions or action steps required to rectify the non-conformance.

With Dashpivot, a non-conformance triggers a streamlined and entirely digital sequence of events which is organised and fast. Some of the components of Dashpivot which makes this possible include:

  • Digital non-conformance report forms which can be filled out on site and signed off on mobile or tablet

  • Simple and powerful workflow automations which push non-conformances through the approval chain of command for you

  • Real-time access and collaboration between parties on the same and latest version of the non-conformance report

  • Access to a library of photos, videos and PDF's which illustrate non-conformances and provide proof of non-conformance and progress

Dashpivot makes managing your entire non-conformance process and all of the documents, approvals and communication involved quick, easy and organised for all parties involved.

How it works

Key features

  • Access and create NCRs on site using the mobile/tablet app

  • Add photos and videos to the form while on site

  • Attach and markup PDFs using the mobile app

  • Instantly and automatically notify the right person as its signed off, so they can sign off the next step (and do so remotely if preferred)

  • Automatically generate a register of all NCRs, with ability to filter by category, type, status, date, person

  • Download a selection of NCRs onto professional, company-branded PDFs

Best practices

  • Setup your NCR template as workflows to clarify and standardise the steps in the review process

  • Setup workflow notifications at each step in the workflow to notify the right person at the right time (instantly)

  • Include a photo field so that visual evidence/records can be attached

  • Use list fields where appropriate, to make filtering the register easy (eg. type of NCR, package, status), and filter by the list items on any analytics charts

  • Include a text field for NCR title/description, then in the template builder settings, display this title/description field on the form thumbnail

Getting started

You can access a Free NCR Template from Dashpivot's Template Library. Go to Templates > Add Template > Choose from Free Public Template Library.

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