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How to total Yes/No selections from a default table to another table (cross-referencing)

Summary in a Prefilled Table: Learn how to automatically total Yes/No selections in a default table

Erin Clazie avatar
Written by Erin Clazie
Updated over 10 months ago

Default tables allow you to continuously add rows when you fill out the form, therefore there isn't a fixed number of rows when the template is created. However, this doesn't allow you to have a row for totals or sums at the bottom of the same table. The only way to do it is to create a second table for the totals and cross-reference it to the first table.

To start, navigate to your cursor to the left tab and use 'Default table' under 'Table' for your Table1/data table. Input your data. You can set "Yes/No" as a 'List field' or a 'Text field'.

  • Note: It is ideal to use a list for "Yes/No" to prevent the user from mispelling the words that would in turn affect the count.

  • COUNTIF() is not case sensitive. "Yes" = "yes" = "YES"

Next, add a 'Prefilled' table under that and set one cell as your display cell.

Use the formula COUNTIF() to your display cell:

=COUNTIF(Source_Table!Column:Column, "Text")

For example:

Given that

  • Table1 is the Source_Table

  • A is the Column

  • "Yes" is the Text you want to count

  • Table2 cell B1 is your display cell

Use the formula to Table 2 cell B1,

=COUNTIF(Table1!A:A, "Yes")

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