Planned to be released on March 16th 2026
Datacapt 4.21 introduces one of the most impactful structural upgrades of the platform: native reporting, stronger governance controls, and enhanced participant autonomy.
š Platform - Native Cross-Database Reports
Until now, producing reports overviews required exporting data and combining files externally.
Datacapt 4.21 introduces a dedicated Reports module, directly accessible from the main navigation menu.
ā
In this first iteration, the module connects Subject and Payment databases.
Whatās new?
Dedicated Reports section in the main menu
Create, consult, edit, duplicate, delete, and export reports
Searchable and sortable report list
Favorites tagging
Role-based access control
Background processing for large exports
š¬ Explore how it works
Click through this interactive guide to learn the process in seconds
Report list
Each report displays:
Colored pictogram
Title
Creator
Creation date
Last modification date
Reports are automatically sorted by most recently modified.
Creating or editing a report
When creating or editing a report, users configure:
Report title
Data source
Columns
Filters
Sorting rules
Reports can be saved using:
Save (stay on the page)
Save and close (return to the list)
If users leave the page with unsaved changes, a confirmation modal will appear.
Exporting
Reports can be exported using the saved configuration.
Export format: CSV
Large exports are processed in the background and users are notified when the file is ready.
From the report list:
From the report itself:
Additional features
Duplicate an existing report
Add to favorites āļø
Automatic warning if a variable used in the report has been removed
š” Why itās useful
Centralizes reporting inside Datacapt
Eliminates dependency on spreadsheets for operational overviews
Enables finance and recruitment teams to monitor activity in seconds
Speeds up downstream statistical processing
ā ļø Important information:
CSV export only
No soft-delete (report deletion is permanent)
No bulk actions yet
No filtering
Permissions
We introduced the following permissions to access and edit reports:
reporting.accessā View + Exportreporting.editā View + Export + Edit + Delete
ā ļø Important information:
Users with permission to edit reports will have access to all subject database data as well as all payment data regardless the permissions that were set-up in their roles.
Users with permission to access to reports will see all data set-up in reports regardless the permission set-up in their roles.
Interested in trying it out? š
Your Datacapt Customer Success Manager or sales contact will be happy to walk you through the feature.
š„ SITE CTMS - Participant Portal, New Experience
Weāve completely redesigned the participant portal to offer a more modern, intuitive, and self-service experience.
Whatās new?
New design and personalization options: improved design to make the participant interphase more pleasing and customer-friendly. Added an option for participant to choose an avatar they like.
Visibility on past and upcoming visits: participants can also view their upcoming and past visits directly from the portal, increasing transparency and helping reduce missed appointments. Participants can also insert visits directly in their calendar!
Secure email change process: the email change flow includes password confirmation and OTP verification, ensuring secure and validated credential updates.
How does it work?
Participants can:
Access visit history and upcoming visits
Import visit information in they calendar
Update personal information directly in their profile
Change login email through a secure two-step process
š” Why itās useful
Reduces operational workload for study teams
Improves participant engagement
Helps reduce no-show risk
Strengthens identity security
Lays groundwork for duplicate account detection
ā ļø Important :
The banner prompting participants to enter their bank details has been temporarily removed. It will be replaced by a dedicated task in an upcoming iteration (planned within the next few weeks).
In the meantime, participants can still add their bank information directly in their profile.
You can also use the reporting feature to identify participants who have not yet provided their bank details.
EDC - Automatic Invitation to All Studies and Centers
Managing users across many studies can quickly become time-consuming for administrators.
Datacapt 4.21 introduces a clearer and more controlled way to give certain users access to all relevant studies, replacing the legacy āaccess allā permission.
The new approach provides better transparency, improved governance, and stronger alignment with GDPR principles.
Whatās new?
New āInvite to all studies automaticallyā option available directly at the user level
Applies to EDC and Recruitment studies
Automatically includes users in DRAFT, LIVE, and SUSPENDED studies
Automatically applies to future studies created on the platform
Existing users who previously had āaccess allā have been automatically migrated
New center display which are now shown and can be selected by country.
New option to select all center instead of having to pick them one by one.
How does it work?
From Global User Management, administrators with the appropriate permission can activate the āInvite to all studiesā option when creating or editing a user.
When this option is enabled:
The user is automatically invited to all eligible studies linked to their centers
The same logic applies automatically when new studies are created
This removes the need to manually invite the same user to each study.
š” Why itās useful
Simplifies onboarding of cross-study roles (monitors, CRAs, medical reviewers)
Reduces repetitive user management tasks for administrators
Improves visibility and traceability of study access
Aligns access management with GDPR best practices
EDC - RTSM - Export Kit Inventory
Datacapt 4.21 introduces the ability to export kit inventory directly from the RTSM module.
This allows site pharmacists and supply managers to easily retrieve inventory information and reconcile it with external supply systems or internal tracking tools.
Whatās new?
New Export button in the Kit Inventory page
Ability to export all kits or only the filtered view
Dedicated Export history tab to access previously generated files
Full traceability of exports in the audit trail
How does it work?
From RTSM ā Kit Inventory:
Click Export
Choose whether to export all kits or the filtered list
Launch the export
Download the file immediately or retrieve it later from the History tab
š¬ Explore how it works
Click through this interactive guide to learn the process in seconds.
š” Why itās useful
Makes it easier to reconcile inventory with external supply systems
Reduces manual data extraction and entry
Maintains study blinding and access rules
Provides full traceability of inventory exports
ā ļø Important information
Export format is CSV only
Column selection is not available in this version
If the export process fails, no partial file will be generated
āØ Other Improvements
Enlarged checkbox click area in tables to reduce mis-clicks
Standardized column sorting behavior across the platform for clearer navigation
š Bug Fix
EDC - eCRF, Queries
ā¢ Fixed an issue where Warning and Exclusion validation icons could appear incorrectly in some validation scenarios
ā¢ Queries generated in repeated measures now close correctly once the data has been updated
ā¢ Automatic queries are now properly included in study translations
Site CTMS - Recruitment
ā¢ Fixed an issue where the āLast Contactā column sorting did not behave as expected
EDC - Automation
ā¢ Resolved an automation issue affecting users with legacy āaccess all studiesā permissions
Platform
ā¢ Corrected the alignment of the āSelect allā option in dropdown lists
ā¢ Fixed an issue where the Study User invitation resend button could fail in certain cases
ā¢ Addressed timezone and daylight saving inconsistencies in the calendar
If you would like a guided walkthrough of 4.21 or want to explore how these updates can support your ongoing studies, contact your Datacapt Customer Success Manager.