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Student Self-Scheduling
Create a Private Class and Make It Available
Create a Private Class and Make It Available

Learn how to create a class where only one student can sign up per time slot/lesson. And then make it available.

Julie Myers avatar
Written by Julie Myers
Updated over a week ago

Table of Contents

About This Tutorial

Creating a class allows your students to self-schedule their lessons. You can create either a private class (only one student per lesson/time slot), or create a group class (two or more students per lesson/time slot). In addition, you can create more than one time slot/lesson time per day.

Note: For self-scheduling to work, make sure you have it set up. See Setting Up Self-Scheduling.

This tutorial will show you how to create a private class, and then make it available for your student to self-schedule.

Create a Private Class

Let's say that you have a student whose schedule varies. This student always wants to take lessons on Friday, but the time of each lesson needs to vary per week. You both decide it is best for the student to self-schedule.

  1. In the Student Self-Schedule tab go to the Set Available Classes section.

  2. Give your class a name in the Class Name field. Let's name the class Jason's Lessons.

  3. Click on the Duration drop down box and choose how long each lesson will be.

    You can have more than one lesson per day. The Duration drop down box lets you choose how long each individual lesson will be.

    For this example, we will choose 1 hour.

  4. Select Solo student class. A solo student class will only allow one student per time slot/lesson time to schedule.

  5. Next, choose how you will charge your students. You can choose one or more Rate Packages, and/or set a Flat Rate Price.

    Flat Rate Price. If a student self-schedules the class but are not assigned any of the rate packages you selected (or you didn't select any rate packages at all), they will be charged the flat rate price instead. For this example, we won't be assigning a rate package.

    Rate Packages allow you to charge the student their assigned rate package. So if the student is normally charged $40.00 per lesson they will be charged that if you choose that rate package. In this example, we will choose the students rate package.

    Click in the Rate Packages field and choose the students package. In this example, we will choose $40 Per Lesson Charge.

    Note: If you don't choose any rate packages nor fill out a flat rate then the students won't be charged at all.

  6. The Category drop down box lets you choose which event category your class falls under. In this example, we will keep it set to Default category (which is Lesson unless you changed it in your Settings area).

  7. The Location drop down box lets you choose where the class is going to be held. In this example, we will keep it set to Default location (which is My Home unless you changed it in your Settings area).

  8. In the Description field, you can write a few details about the class.

  9. Click on the Create Class button to save your class.

When saved, your class will show up in the Existing Classes list.

Note: The Existing Classes list only shows up when you have at least one class created.

Make the Class Available to Students

Now that you have the class created, you need to make it available for your student to sign up for.

Your student wants to take lessons every Friday, from the beginning of June until the end of August.

  1. Click on Calendar.

  2. Click on the Add New drop down box and choose Availability.

  3. In the Add Availability box make sure the option Available is chosen.

  4. In the Title field put in the name of your class. In this case type in Jason's Lessons.

  5. At Date, click on the Calendar icon and choose which day the lessons will start on. In this example, we will choose June 3rd, 2022.

  6. Next, set what time this class will be offered. In this example, you want your student to be able to choose a lesson time between 3:00pm and 6:00pm.

    Note: Since you set each lesson to be 1 hour, and you have it set so students are allowed to self-schedule lessons every half hour, the software will create 6 time slots/lesson times for your student to choose from. Between the hours of 3:00pm - 6:00pm.

    Click in the From Time field and choose 03:00 PM.

    Then, click in the To Time field and choose 06:00 PM.

    Note: The software will not allow your students to self-schedule outside of the 3:00pm - 6:00pm time frame you just set.

  7. Since this class is going to repeat on a weekly basis, select This availability repeats.

  8. In the Repeats drop down box, click on the down arrow and choose Weekly.

  9. Click in the Every drop down box and choose 1. Duet will repeat the lesson once a week with this setting.

    Note: If you want the lesson to repeat every two weeks then choose 2. To repeat every three weeks choose 3. And so on.

  10. In the Repeats area click on Fri box to check it. This will schedule the lessons on Fridays.

  11. At Ends on, click on the Calendar icon and choose which date the lessons will end on. In this example, we will choose August 26th, 2022.

  12. Next, choose which class you are making this time available for. Click in the Available to teach field and choose Jason's Lessons.

  13. Click on the Save Availability button.

You and your students will now see the class/availability in your respective calendars.

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