Create a Group Class and Make it Available

This tutorial shows you how to create a class where 2 or more students can sign up for each time slot/lesson.

Julie Myers avatar
Written by Julie Myers
Updated over a week ago

Table of Contents

About This Tutorial

Creating a class allows your students to self-schedule their lessons. You can create either a private class (only one student per lesson/time slot), or create a group class (two or more students per lesson/time slot). In addition, you can create more than one time slot/lesson time per day.

Note: For self-scheduling to work, make sure you have it set up. See Setting Up Self-Scheduling.

This tutorial will show you how to create a group class, and then make it available for your students to self-schedule.

Create a Group Class

Let's say that three of your students play the trumpet and attend the same high school. They need to better prepare for an upcoming competition and would like to get together as a group.

  1. In the Student Self-Schedule tab go to the Set Available Classes section.

  2. Give your class a name in the Class Name field. Let's name the class Trumpet 101.

  3. Click on the Duration drop down box and choose how long each lesson will be.

    You can have more than one lesson per day. The Duration drop down box lets you choose how long each individual lesson will be.

    For this example, we will choose 30 minutes.

  4. Select Group class. This will allow more than one student to sign up per time slot/lesson.

  5. In the student slots available field, put in the maximum number of students that can schedule/attend each lesson. For this example let's enter in 3.

    Note: The software will stop allowing students to self-schedule for each time slot once the maximum number, in this case 3, is reached.

  6. Next, choose how you will charge your students. You can choose one or more Rate Packages, and/or set a Flat Rate Price.

    Rate Packages allow you to charge the student their assigned rate package. So if the student is normally charged $40.00 per lesson they will be charged that if you choose that rate package. In this example, we won't be choosing any rate packages.

    Here is what the Rate Packages list looks like.

    Flat Rate Price. If a student self-schedules the class but are not assigned any of the rate packages you selected (or you didn't select any rate packages at all), they will be charged the flat rate price instead.

    For this example, let's just assign a Flat Rate Price of $40.00.

    Note: If you don't choose any rate packages nor fill out a flat rate then the students won't be charged at all.

  7. The Category drop down box lets you choose which event category your class falls under. In this example, we will keep it set to Default category (which is Lesson unless you changed it in your Settings area).

  8. The Location drop down box lets you choose where the class is going to be held. In this example, we will keep it set to Default location (which is My Home unless you changed it in your Settings area).

  9. In the Description field, you can write a few details about the class.

  10. Click on the Create Class button to save your class.

When saved, your class will show up in the Existing Classes list.

Note: The Existing Classes list only shows up when you have at least one class created.

Make the Class Available to Students

Once your class is created you need to make it available for students to sign up for in their Duet calendars.

Let's say you are available to teach Trumpet 101 from 10am - 2pm. The students will get together and choose which time slot/lesson time works for all of them. You only need to schedule this class for one day.

  1. Click on Calendar.

  2. Click on the Add New drop down box and choose Availability.

  3. In the Add Availability box make sure the option Available is chosen.

  4. In the Title field put in the name of your class. In this case type in Trumpet 101.

  5. Next, set the date you will be teaching Trumpet 101.

    Click on the Calendar icon and choose a date. For this example, we will choose April 20th, 2022.

  6. Next, set what time this class will be offered. In this example, you want to teach between 10am - 2pm.

    Note: Since you set each lesson to be 30 minutes and students are allowed to self-schedule lessons every half hour, the software will create 8 time slots for your students to choose from between the hours of 10am - 2pm.

    Click in the From Time field and choose 10:00am.

    Then, click in the To Time field and choose 2:00pm.

    Note: The software will not allow your students to self-schedule outside of the 10am - 2pm time frame you just set.

  7. Next, choose which class you are making this time available for. Click in the Available to teach field and choose Trumpet 101.

  8. Click on the Save Availability button.

You and your students will now see the class/availability in your respective calendars.

Related Tutorials

Did this answer your question?