Summary
Hot Production helps you plan the production of your hot food items using intelligent data from forecasts, sales history, and shelf life requirements.
Recipe Setup Requirements
Before using Hot Production, ensure your recipes are properly configured:
Essential Recipe Settings:
Enable "Hot Production" in the recipe settings
Set Shelf Life - determines how long products stay fresh and when they expire
Set Preparation Times - used for accurate production scheduling and time slot planning
Forecasting Individual Ingredients: If you want to forecast just a single ingredient (rather than a complete product), you'll need to:
Create a sub-recipe containing only that ingredient
Use this sub-recipe within your main recipes
The sub-recipe can then be tracked and forecasted separately
Setting Up Your Stations
Station Configuration
Important: Changes to existing stations only take effect from the next day onwards.
Go to Production > Production Sites > Hot Production Settings
Scroll to the Station Settings section
Click + Add Station to create the stations you need
Set when hot food should be made using the Default Timeslot dropdown
Use Station Products dropdown to assign which hot products each station can make
💡 Tip: Only products with "Hot Production" enabled in their recipe will be available to assign to stations.
Hot Production PCR Settings
At the bottom of the page, you can control whether products made in Hot Production need to go through the Product Control Review (PCR) process.
Use the toggle to switch PCR on or off for your site
This setting affects how products appear in your daily production workflow (see "How PCR Affects Your Batches" below)
Managing Production Numbers
Edify automatically calculates how much of each product should be made based on forecast data, but you can review and adjust these numbers for upcoming productions if required.
Reviewing and Adjusting Forecasts
💡 Tip: Day to day it's likely you won't need to edit your forecasted production numbers Edify does allow edits to be made for occasions such as special events when you know you'll need to produce more.
Select your date - Choose the date you want to review or change
Choose your station - Use the dropdown to select which station to review
Set your time range - Define the time period you want to work with
View generated data - Tables will appear based on your station settings and default time slots
Access forecast tools - Click either Show Forecast or Edit Forecast
Refine your data - In the popup, remove any weeks you don't want included in the forecast calculation
Apply changes - Click Show to update the forecast
Review updated numbers - The Forecast column will refresh with new data
Make your adjustments - Update the quantities in the Production column as needed
Save your work - Click Save at the top to confirm your changes
Reminder: The Total Sales QTY shows the actual sales that have happened, so this will not be populated for batches in the future
Daily Production with Stepper Mode
On production day, use Stepper Mode to track and confirm the quantities you produce based on your forecast data.
Reminder: To exit Stepper Mode click the cog in the top right and click 'Exit Stepper Mode'
Getting Started
Go to Production > Production Planner
Click Switch to Stepper Mode
Select your production date
Choose Hot Chef from the first dropdown
Select your station
Using Hot Chef Mode
Once Hot Chef mode launches, you'll see a clear production dashboard:
Left Side - Current Production:
Shows your current production timeslot
Displays the quantities needed for this timeslot
If PCR mode is switch off - click Done when you've finished producing the required amount
Scroll down to view upcoming timeslots
💡 Tip: If you end up producing a different quantity of a product than was forecasted use the drop down to select the correct amount
Right Side - Batches Overview:
Batches Produced: See all batches you've already made
Available Column: Shows current stock (produced items minus sales)
Shelf Life Column: Countdown timer showing how long each batch has before it expires and needs removing
💡 Tip: You can switch between Stations by clicking the cog symbol on the top right
Managing Expired Batches
When batches are approaching their shelf life expiry, the timer will turn red to alert you.
To Remove Expired Batches:
Click into the box in the Available column for the expired batch
A popup will appear asking how much of this batch should remain available
The system defaults to 0 (assuming you're removing the full batch)
Adjust the quantity if needed (e.g., enter 2 if you're keeping 2 items)
Click Accept
The available quantity updates immediately, and the batch will be removed from the Batch Overview when the page refreshes
How PCR Affects Your Batches
PCR Disabled:
When you click Done, products immediately appear in the Batches Overview on the right
PCR Enabled:
Products must go through the standard PCR process first
Items only appear in Batches Overview after the PCR report is submitted
Hot Production Forecasting and Planning FAQs
How often do you receive Sales Data from a POS system to show the number of available products in the Batches Overview?
This will differ POS system to POS system.
For Revel we receive sales data every five minutes.