Do you have multiple branches/businesses? Then there are different options in Eitje to structure this. You can maintain one venue with multiple teams or create a venue for each branch. This article explains the differences, and what you can do at each level. This way you can decide what's best for your company.
Organisation
An organisation can have multiple venues. For example, a business with stores in different locations or a large company with multiple businesses in a city.
In Eitje, this can be done at organisation level:
Settings: Some settings can be set for the entire organisation, such as shift types.
Communication: You can share a news message with certain teams and venues, as well as the entire organisation.
Knowledge: You can share themes in the handbook with certain teams and venues, as well as the entire organisation. Functions work in that same way.
Exports: You can also export data from the entire organisation.
Balance: All hours worked in all venues within the organisation are summed up, but you can only consult the balance of a team member in their contract venue.
If you're an Admin in all venues, you have access to all information of the entire organisation. If you want to separate things more, you can choose to have a different Admin per venue, while you keep the same organisation.
If you've been added to more than one organisation, you will have the option to switch once your logged in:
App: Open the menu with the three dots in the bottom right corner. On the very top of the screen, click the company name to switch.
Web version: Click the company name in blue, in the top right corner of Eitje.
Venue
A venue is one location or business. An organisation could consist of multiple venues.
In Eitje, you can do the following at the venue level:
Settings: Most settings live at the venue level. You can set these via the menu in the top right corner > Company settings.
⚠️ Note: The availability settings can be set per venue, but the availability is personal, meaning a team member can only submit availability once.Roles: You need to determine the roles per venue. Someone who is a manager in one venue is not automatically one in the others.
Integrations: You link an HR system or cash register at the venue level.
Revenue: On the schedule, you see the revenue forecast for the venue, and on the hours page, the actual revenue of that venue.
If you work with multiple venues within one organisation, you don't have to switch from one to the other. Filters on different pages can determine what you see. For example, you can see the schedule of all your venues at once or only the for one venue (see image).
➡️ Want to add a venue to your organisation? This article explains how to do so.
Team
A venue consists of teams. You need teams to create a schedule. If you need more than one team, you can easily create them and add as many as you like.
➡️ Example 1: Service, Kitchen, Dishwashing.
➡️ Example 2: Office, Reception, Maintenance.
Teams in Eitje are the way to categorise data. Information is often shared by team, so only the relevant people have access to it, such as schedules, news messages, or themes and articles.
What's the best option: teams or venues?
Usually, it's better to create a venue for each location because the data is neatly separated, and you will be able to track the revenue and labour cost per venue. Only if you have very small locations and employees working in all of them, it may be more convenient to use teams instead of venues.
For example, if you are a delivery company with only a few drivers per city, then teams are sufficient.
➡️ Example: Amsterdam, Haarlem, Zaandam.
Conclusion: Multiple venues provide perfect data separation; multiple teams mean less overhead and work well if you don't need to separate.
Made the wrong choice? No problem, it can always be adjusted. If you're unsure about the best option, feel free to contact us; we're happy to think along with you.