Auto-Pay Settings
The company-wide Auto-Pay Settings on the My Company page in the Payment Settings. You have the following options
Allow Enrollees to opt in or opt out of Auto-Pay
Force Enrollees to be on Auto-Pay
Hide Auto-Pay from the Enroll Form
Auto-Pay Schedules/Frequency
The Auto-Pay frequency is based on your Payment Plans' Payment Events. Within each Payment Plan is the payment frequency or event depending on if it's an Installment, Scheduled, or Subscription Payment Plan. Click here to learn more about Enrollment Period Payment Plans.
NOTE: Auto-pay is also run once or twice a week for any past invoices.
Custom Individual Payment Plans
You can add a custom Auto-Pay schedule by customizing individual Payment Plans. These are added either at enrollment or by an Admin user. They can be edited, deleted, or added at any time.
So let's say there is an account that has $50 credits. And you create an invoice onto that account for $100. The system will, every 15 minutes, go grab that $50 and drop it onto that $100 invoice to make it $50 due instead of $100. Then the account would be in a good state for the Auto-Pay system to collect $50
So it's going to be like two steps to Auto-Pay. 1) Reconcile/balance invoice credits. 2) Collect what's actually due on their selected Auto-Pay method.
Auto-Pay Schedules
NOTE: Auto-pay will only run on balances of 50¢ or more. It will ignore any balances of less than 50¢.
When a Customer has a valid payment method on file and has auto-pay enabled within their Account, Enrollsy will automatically find and collect payment for Current Invoices with a due date on that day in EST or the prior day (for invoices created with a due date after that days' auto-pay runs), with a first run at 5:45 am PT/8:45 am ET and again at 8:45 pm PT/11:45 pm ET.
Here are a few examples of what that might look like (please carefully note the invoice created times and how they relate to the payment times):
Invoice Generation Method | Invoice Created Date and Time | Invoice Due Date | Invoice Payment Date and Time |
Automatically from a Payment Plan | Wed Aug 2 @ 1:15 am ET | Sat Aug 5 ET | Sat Aug 5 @ 8:45 am ET |
Manually by an Admin | Wed Aug 2 @ 8:01 am ET | Sat Aug 5 ET | Sat Aug 5 @ 8:45 am ET |
Manually by an Admin | Sat Aug 5 @ 8:29 am ET | Sat Aug 5 ET | Sat Aug 5 @ 8:45 am ET |
Manually by an Admin | Wed Aug 5 @ 8:46 am ET | Sat Aug 5 ET | Sat Aug 5 @ 11:45 pm ET |
Manually by an Admin | Wed Aug 5 @ 11:31 pm ET | Sat Aug 5 ET | Sat Aug 6 @ 8:45 pm ET |
Auto-Processing Report
You can view who is on Auto-Pay on the Invoices page. An "Auto-Pay" column shows the payment method the customer uses (i.e, "ACH" or "Credit Card") if they are ON Auto-Pay. If Auto-Pay is off on that account, it will say "Off."
NOTE: Customers with Auto-Pay off can always turn auto-pay on from within their Account, which will eliminate the need for them to sign in and manually pay.