There are a variety of ways to configure Program and Class pricing.
You have the option of setting pricing on the Class level (used if pricing is different for Classes within the same Program) or on the Program level (used if pricing is the same for all Classes). Whether setting pricing on the Class level or the Program level, you will have virtually the same choices.
Here are the three Pricing Models available:
Free
Many of our clients need tuition-free Programs. The Free Program Cost is simple; the Program is FREE. No cost is associated with it whatsoever. Any Enrollment Model (Simple/Days per Week/Class) can be free. If you do not charge for your Program, then simply select Free, click save, and then you’re done!
Fixed Cost
Fixed Cost means there is a set cost at the time of enrollment, whether that cost is paid in full or paid in scheduled or installment payments. Fixed Cost can be on any Enrollment Model (Simple/Days per Week/Classes). After choosing "Fixed Cost," you can add Charge Items that correspond to each of your fees.
This option will have one or more of the following costs:
Total Program Cost - The Total Program Cost is the TOTAL cost or pay-in-full cost of the Program.
Pay-in-Full - This is what is due if the entire Program was paid in full. This can be published or unpublished.
Payment Plans - Payment Plans are payment events that happen on a given date/time, allowing Customers to pay the total amount due over time.
The above items are described in more detail below.
Total Program Cost
The Total Program Cost is the TOTAL cost or pay-in-full cost of the Program. Keep in mind that the amount you enter here should reflect the TOTAL enrollment cost. For example, if the Program is three months, it is the pay-in-full cost of those three months. If the Program is 12 months, it's the pay-in-full cost of all 12 months.
Due At Enrollment Fee
If you include a portion of your Program or Class fee due at enrollment, subtract that amount from the Total Program Cost.
For example, you have a "Deposit" due at enrollment that is part of the "Class Fee." The total Class Fee is $700, including the Deposit. Under Total Program Cost, the Deposit is $100, and the Class Fee is $600 ($100 + $600 = $700).
Add Charge Items
You get this Total Program Cost by adding Charge Items that correspond to each of your fees. These fees can be optional or required at enrollment. They can also be included in Pay-in-Full and/or Payment Plans. Charge Items can have any of the following options:
Recurring - The charge item recurs WITH tuition
Quantity - This allows you to set a price per unit and will enable the customer to select a quantity. The total is then calculated on the Enroll Form.
Required - The item is required on the Enroll Form, which is due at enrollment.
Payment Plans - Choose if the item should be enabled for Payment Plans and can be paid over time or if the item should be paid at enrollment (per enrollment, enrollee, or account).
Prepayment - Used when you need to collect payment before enrollment.
The following are some examples of Charge Items you might have:
Registration or Deposit (recurring, required, hidden on paid-in-full, and due at enrollment)
Camp or Class Fee (recurring AND required; marked “no” on hiding on paid-in-full and due at enrollment)
Tuition (recurring and required)
See this support article for instructions on creating a new Charge Item.
Add Discounts (Optional)
You can also add Discounts to specific Charge Items in this area. See this support article for detailed instructions on adding Discount Items.
Pay-in-Full Payment Plan
Whatever REQUIRED Charge Items are entered under "Total Program Cost," will automatically show under Pay-in-Full Payment Plan. Any optional charges will NOT show up in the Pay-in-Full Payment Plan.
In the example below, there are two required Charge Items that equal $100. The total due at enrollment ($100) is what is shown on the Pay-in-Full Payment Plan.
The Pay-in-Full cost is, by default, published (eye icon in the corner). It can be unpublished if you don't want to have a Pay-in-Full option. NOTE: When duplicating a Program, the current Pay-in-Full setting (published or unpublished) will remain the same in the duplicated version.
Charge Item Not Showing in Pay-in-Full
Charge Item Not Showing in Pay-in-Full
If you have created a Program and your fees are NOT showing up in the Payment Plans area, that usually means that the Charge Item is an OPTIONAL item and not REQUIRED:
You will need to mark any fees such as "Tuition" or "Class Fee" that are required at enrollment as "Required" when you set them up on the Items page. To edit the fee or Charge Item, see "How to edit Charge Items in Payment Plans."
Example
If you are running a Program that runs for ten months and tuition for those ten months totals $1,800, you will add a Charge Item of "Tuition" and enter the value of $1,800 under Total Program Cost. If you also charge a Registration fee of $50 that is due at enrollment, you will add that.
The Pay-in-Full amount is $1,850 (totaling the two Charge Items under the Total Program Cost).
The Payment Plan is a monthly schedule set up for ten payment events. The total Tuition of $1,800 is divided equally into 10 for a total of $180/month. You can see this in the screenshot below on the right-hand side.
Payment Plans
The only two Payment Plans allowed in Fixed Cost are Scheduled or Installments.
Installment Plan - The total price is invoiced immediately, but the balance is paid over time.
Scheduled Plan - The total price is split into payment events due on specific dates.
Subscription
Subscription cost is not known in full because it is a set amount due at a certain interval until canceled (hence, no pay-in-full options). However, you can create different Subscription Payment Plans, each with its unique costs.
Subscription Pricing is best for Programs or Classes where the price of the Program/Class gets invoiced and paid on a fixed frequency that recurs from the date of enrollment until canceled (monthly, weekly, etc.).
For example, let's say you want to use Enrollsy to manage subscriptions for a Program. You need to charge $200/month every month until the Customer cancels.
The only Payment Plan that works with Subscription is the Subscription Payment Plan.
Subscription Plan - The price of the Program and/or Class is invoiced and paid on a fixed frequency that recurs starting on the date of enrollment.
NOTE: When using the Subscription Program cost, you MUST use Payment Plans and not just a Program Enrollment Fee (the pricing will not save if you try using just a Program Enrollment Fee without a Payment Plan).
In this Payment Plan, you will add your Subscription Payments, such as "Class Fee" or "Tuition." This fee reflects whatever your Payment Plan is set at (weekly, monthly, etc.).
For example, if your fee is $150/month, and your Subscription Payment Plan is set at monthly, the amount would be $150. You can also include other fees due at Enrollment under "Due at Enrollment." In this example, it's a Material Fee of $25.
