You can add a Product to a Purchase Order in the same way you add them to an Order, with either a dedicated add item screen or within the items Tab from the Purchase Order header (Quick Pick).
Add item button/screen
Whilst in an open Purchase Order and on the Items Tab there is the option to Add Order Item.
Clicking this button will open the New Order Item screen.
Name - Typing a portion of a Product name will provide an automated dropdown list of Products that match the criteria entered.
Click on the desired entry in the list to populate that as the New Order item.
Supplier Reference - Free Type text to enter a reference as desired.
Quantity - Enter the desired quantity of the New Order Item required.
Delivery Date - Delivery dates are automatically calculated when items are added to an order, based on predefined logic. If you manually override the delivery date here, the automated calculation will no longer apply, and the system will treat the entered date as a fixed value.
Note: Manual overrides bypass the standard delivery date logic and may affect scheduling accuracy.
Pricing
Purchase Price - The Purchase Price per individual unit (per quantity of one).
Discount - You can enter a percentage discount that is to be applied against the Purchase Price.
Additional Info
Tax Class - Select the Tax Class to be applied to this item from the dropdown list.
Notes - Free type text to enter any notes as required for this item.
Once you have filled in all the information as desired click the Add Purchase Order Item button near the bottom right-hand corner to add this to the Purchase Order.
Add Item from Items Tab (Quick Pick)
With the Items Tab selected we have a Quick Pick bar.
This bar works in the same way as the Add Order Item screen.
Name - Typing a portion of a Product name will provide an automated dropdown list of Products that match the criteria entered.
Click on the desired entry in the list to populate that as the New Order item.
Quantity - Enter the desired quantity of the New Order Item required.
Purchase Unit - When a purchase price record is available and the unit of measure (UOM) for the purchased item differs from the stock item’s UOM, ERP Go displays a label beneath the quantity field.
This label shows:
The purchase UOM (e.g., box)
The converted stock quantity (e.g., 100 pieces in 1 box)
Price - If a purchase price record exists for the product in combination with the selected supplier, ERP Go will automatically default the price. Check out our guide on how to add purchase prices to your products.
Once all information has been entered as desired, click on the Plus button on the right of this bar to add that entry to the Purchase Order.
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