The following terms and conditions apply to your travel booking:
Travel Agent: Flight Centre Travel Group (USA) Inc dba Corporate Traveler (or any of its affiliated entities) (Corporate Traveler) acts as a travel agent only. We sell various travel related products on behalf of numerous transport and accommodation service providers, including, but not limited to airlines, coach, rail, cruise line operators and hotels (Travel Service Providers). Corporate Traveler does not own, operate, manage or control these independent suppliers of services, Travel Service Providers and is not liable for their acts or omissions. Stage & Screen Travel Service’s obligations to you are to make travel bookings on your behalf and to arrange relevant contracts between you and the Travel Service Providers. We have no responsibility for these services, nor do we have the authority to make any warranty or representation regarding their standard. A request cannot be guaranteed. All bookings are subject to the terms and conditions and limitations of liability imposed by these Travel Service Providers some of which exclude liability in respect of death, personal injury, delay and loss or damage to baggage. You understand that your legal recourse is against the specific Travel Service Provider and not Corporate Traveler.
Passport and Visas: All individuals departing from the United States of America must be in possession of a valid passport. Please check that your passport is valid for 6 months or longer than your intended travel time. It is your responsibility to ensure that you have valid travel documentation, including but not limited to passports and visas, which meet the requirements of immigration and other government authorities at every destination. You are responsible for confirming with the United States Department of State or representative government agency of the country to which you are traveling to confirm the requirements for visas and/or other requirements for admission to your destination. A government issued ID is required for travel within the USA, however depending on the State of departure or arrival, a passport may be required instead of a driver’s license.
Taxes and Baggage Fees: Baggage allowance and restrictions will apply on all airlines. These will vary, and you should contact the airline you are travelling for the specific restrictions. Some airlines may charge fees for checked baggage. Please note that additional airport fees and government taxes may not be included in your ticket prices, these are collected at destination.
Fees and Payment – Corporate Traveler has either permitted the traveler and/or the company to pay for the services by credit card or on credit in accordance with the terms and conditions of Credit Card Authorization Form or the Application for Credit Account. In addition to the service fees agreed to by the company and Corporate Traveler, the company and/or traveler agree that Corporate Traveler may charge additional fees including without limitation, cancellation, change, exchange, mileage, after hours, and/or visa service fees. The company and/or the traveler agree to pay for the amount set out in an invoice in accordance with such terms. The traveler acknowledges that by making the payment for the booking that the travelers has accepted the price quoted by Corporate Traveler. The traveler will not seek a refund, or a credit card charge back on the services once a payment has been received in full for the services.
Travel Protection: For your protection, we recommend that you purchase trip cancellation and travel accident protection. No representation or description of the protection made by Corporate Traveler to you, constitutes a binding assurance or promise about the protection. Corporate Traveler is not an insurance company and has no responsibility for the submission, payment or adjustment of any insurance claims. Any claims that may fall under the relevant travel protection policy must be submitted to the insurance company identified in the policy.
Booking Conditions: Prices quoted by Corporate Traveler over the phone or on its website are subject to change and will not be confirmed until booking is accepted by Corporate Traveler and an invoice sent to you. If, after your booking has been confirmed, you wish to vary your booking, Corporate Traveler will endeavor to satisfy your requirements provided that written notification is received. Corporate Traveler always tries to maximize the savings on airfares it sells on behalf of airlines and provide savings to you. Should we locate a better airfare we will advise you of any material changes to such airfare terms and conditions if applicable. If you have purchased a refundable fare and Corporate Traveler has been able to find a lower non-refundable fare, we shall advise you of any material changes to the terms and conditions of the fare. If you wish to purchase the lower fare, Corporate Traveler will guarantee the change in the terms and conditions of the fare, including without limitation should you seek a refund on the non-refundable fare.
Cancellation: Any amendment or any changes to a reservation (date change, rerouting) constitutes a cancellation. Should you wish to cancel a booking, you must do so in writing. A cancellation will take effect from the date that the written notice is received at our office. In all cases, where your booking involves a special fee or charges levied by an airline, hotel operator or any other Travel Services Provider, you will be responsible for all cancellation charges levied by the airline, hotel operator or Travel Service Providers. Cancellations incur charges imposed by the airline or tour operator which can be up to 100% of the total fare purchased. Please note that airline/wholesaler refunds can take up to twelve (12) weeks and not all taxes are refundable. Airline tickets are non-refundable once travel has commenced. Where we incur any liability for a cancellation fee or charge for any booking which you cancel, you agree to indemnify us for the amount of that fee or charged.
Credit Card Transactions: If for any reason, any Travel Service Provider is unable to provide the services for which you have contracted, your remedy lies against the Travel Service Provider, and not against Corporate Traveler and in the event that payment has been made to Corporate Traveler by credit card, you agree that you will not seek to charge back your payment to Corporate Traveler. If Corporate Traveler incurs any costs, including but not limited to attorneys’ fees, to recover any payments charged back by your credit card company, you agree that you will be liable for these costs. If the credit card is declined, you guarantee that you will settle any amounts owing to Corporate Traveler via money order or cash immediately.
Refunds: If you have an unused ticket or supplier refund, and depending on the fares terms and conditions, if you do not apply such unused ticket or supplier refund to your travel within a 364-day period (depending on the fares terms and conditions) then such unused ticket or supplier refund will expire on the 365th day.
Liability: Corporate Traveler does accept any liability of whatever nature, whether in contract, tort, or otherwise, for the acts, omissions or default, whether negligent or willful act or failure to act or otherwise of any Travel Service Provider or of any third party. In addition and without limitation, Corporate Traveler is not responsible for any injury, loss, death, inconvenience, delay, or damage to person or property in connection with the provision of any goods or services whether resulting from, but not limited to, acts of God or force majeure, illness, disease, acts of war or civil unrest, insurrection or revolt, animals, strikes or other labor activities, criminal or terrorist activities of any kind, overbooking or downgrading of accommodations, mechanical or other failure of airplanes or other means of transportation, or for any failure of any transportation mechanism to arrive or depart on time. Also, be advised that certain foreign facilities such as air-conditioning systems in public places, hotels and motor coaches may not be up to U.S. standards. If due to weather, flight schedules or other uncontrollable factors you are required to spend additional night(s), you will be responsible for your own hotel, transfers and meal costs. Baggage is entirely at owner’s risk. Under circumstances where liability cannot be excluded, such liability is limited to the value of the purchased travel arrangements. You specifically agree that Corporate Traveler is not liable for any consequential loss or damage.
Health and Special Requirements: It is your responsibility to ensure you are aware of any health requirements for your travel destinations and to ensure that you carry all necessary vaccination documentation. Please advise your consultant of any special requirements you may have, for example, special meals, medical requirements and so on.
Privacy Policy: Corporate Traveler is committed to protecting the privacy and confidentiality of your personal information (which includes without limitation, information we may collect such as your name, address, phone number, e-mail address, credit card details and any further information you volunteer to us). We agree to handle your personal information in accordance with our Privacy Policy, which is available online at https://www.corporatetraveler.us/. If you think that any personal information, we hold about you is inaccurate, please contact us customer.feedback@us.flightcentre.com and following authentication, we will take reasonable steps to ensure that it is corrected.
Governing Law: The construction, validity and performance of these terms and any disputes between the parties shall be governed by and construed according to the laws of the State of New York, without giving effect to its conflicts of law principles, and any federal laws applicable therein. Both parties submit to the exclusive jurisdiction of the courts of the State of New York with respect to any legal proceedings relating to these terms.
This was last updated July 2021.