If you offer more than one Experience and run them yourself, linking your Experience calendars prevents double bookings automatically.
When a Traveler books one of your linked Experiences, the system removes availability for the same time slot — or any overlapping slot — across all other Experiences in that linked set for that day.
This means you can show full availability across all your Experiences without the risk of being booked for two at once.
This feature is for solo Experience Makers. If you work with a team of guides who can run Experiences simultaneously, you don't need it.
Before you start: set your calendars to full availability
Linking works best when each Experience calendar shows your maximum availability — every day and time you're able to host. The system then handles conflicts automatically when a booking comes in.
If you already have active bookings, leave those dates in place. For all other dates, delete any existing schedules and rebuild them to reflect your full availability before setting up your links.
Linking your schedules
Step 1: Open your Booking Calendar
Go to your Booking Calendar from the main menu.
Step 2: Open the link panel
On the right side of the screen, you'll see a box listing your Experiences. In the top right corner of that box, click the chainlink icon (it appears light grey). The icon will turn dark, and a new window will open showing all your Experiences — including separate entries for each if they have different start times.
Step 3: Select the schedules to link
Select the schedules you want to link together. These should be schedules you cannot host at the same time — either because they overlap in time, or because you can only run one Experience per day regardless of timing.
A few common approaches:
Link all your morning schedules together if they overlap and you can only host one.
Link all your afternoon schedules together separately.
Link all your schedules across all Experiences together if you can only host one Experience per day, regardless of time of day.
If an Experience has schedules for different seasons (for example, a 7 AM summer start and an 8 AM winter start), select all of its seasonal schedules when setting up the link — otherwise the link won't cover all your availability.
Step 4: Save
Once you've selected your schedules, click the icon again to save. It will turn light grey again. From this point, when any schedule in the linked set is booked, all others in that set become unavailable for that day.
Things to keep in mind
You link schedules, not entire Experiences. Each Experience may appear more than once in the panel if it has multiple start times or seasonal schedules. Select all the relevant schedules for each Experience.
Each schedule can only appear in one linked set. You can create more than one set of links, but the same schedule cannot be included in two different sets.
Recreate your links after major calendar changes. If you add new schedules, change start times, or make significant edits to any linked Experience's Booking Calendar, delete the existing linked set and create a new one. Links are not updated automatically when a calendar changes.
Off-platform bookings aren't covered. If you receive a booking through a different channel outside Fernwayer, you'll need to remove the relevant availability manually.
Example
You offer two Experiences: a photography walk (with an 8 AM–10 AM schedule and a 2 PM–4 PM schedule) and a food tour (with a 9 AM–11 AM schedule). You can only host one Experience per day.
Link all three schedules together in a single set. When a Traveler books any one of them, the other two become unavailable for that day.
If you were willing to host a morning and an afternoon Experience on the same day, you could create two separate sets: one linking the morning schedules, and one for the afternoon. But if you're working alone, one set covering everything is the right approach.