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Admin: User Roles and Permissions

How to assign the appropriate site features for user accounts

FLS Help avatar
Written by FLS Help
Updated over a week ago

Updated May 2025

Individual user accounts are assigned an individual Role for using the variety of Data Center features and data tools. Permissions for site features are assigned to six common user types depending on the user's expected activity.

Feature

General (Tier 8)

Advanced

(Tier 7)

Power (Tier 6)

State Party & Campaigns (Tiers 4/5)

Administrator (Tier 3)

Voter Lookups

Yes

Yes

Yes

Yes

Yes

Counts

Yes

Yes

Yes

Yes

Yes

Reports

Yes

Yes

Yes

Yes

Yes

Data Exports

No

Yes

Yes

Yes

Yes

Edit Voters

No

No

Yes

Yes

Yes

Manage Tags

No

No

No

Yes

Yes

Upload Data

No

No

No

Yes

Yes

Manage Users

No

No

No

No

Yes

  • General users are generally volunteers or voter contact application users who require login credentials for using applications and has limited access for Voter Lookups and Reports.

    • Tier Role: Tier 8 - General User

    • Recommended users: Precinct Chairs, Activists, Volunteers

  • Advanced users may look up voter records, use Basic/Advanced Counts to export voter records, download Call Lists, and view Reports

    • Tier Role: Tier 7 - Advanced General User

    • Recommended users: Precinct Chairs, Activists

  • Power users may look up and edit voter records, use Basic/Advanced Counts to export voter records, download Call Lists, and view Reports

    • Tier Role: Tier 6 - Power User

    • Recommended users: District Chairs, County Chairs, and others as requested by local party leadership

  • Campaign users can create and manage Tags, upload existing records into the database, and view Reports

    • Tier Role: Tier 5 - Campaigns

    • Recommended users: Campaign Managers, Political Directors, Consultants, and Vendors

  • State Party users have the same permissions as Tier 5 - Campaigns, including Tag Management, Voter Data uploads, and Reports

    • Tier Role: Tier 4 - State Party

    • Recommended users: Staff that are not the state admin

  • Administrators have full access to site features, can view Reports, and can create and manage user accounts

    • Tier Role: Tier 3 - State Admin

    • Recommended users: Executive Director, Data or Digital Director, or Political Director


Default User Role

New user accounts will be automatically assigned the Tier 8 - General User role. Administrators are responsible for updating the user account with the appropriate geographic permissions, organizations, and user roles after the account is initially saved.


Using Tier Roles

Common permissions are rolled up into Tier Roles for different types of users. Only one Tier Role should be assigned to a user account for most instances, and it is not necessary to add other roles except in special circumstances. Lower-ranked Tier Roles, such as 3 - State Admin and 5 - Campaigns, have fewer restrictions than higher-ranked Tiers.


Using Other Roles

Specialty Roles can be assigned for specific features and require other Roles to allow the user to fully access site features.

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