Overview

Our meeting access system ensures that users can access meeting information based on their role in the organization and meeting participation. This guide explains how meeting access works and what information you can expect to see based on your position.

Your span of control includes:

You and your direct reports

Anyone who reports to your direct reports

This pattern continues down through your organizational hierarchy

Access to meeting information is determined by two main factors:

Whether you were invited to the meeting

Whether the meeting involves someone within your span of control

Meetings can be marked as private

Private meetings are only visible to invited participants, regardless of organizational hierarchy

This ensures sensitive discussions remain confidential even from those higher in the organization

Can view all non-private meetings across the organization

Provides comprehensive visibility into organizational communication

Private meetings remain visible only to invited participants

Can view all non-private meetings within their department

Can see meetings where their direct reports are participants

Can access meetings where anyone in their reporting chain is involved

Can view meetings involving their direct reports

Can see meetings where anyone in their team is involved

Cannot access meetings outside their span of control, even within the same department

Can view meetings they are invited to

Cannot see meetings they weren't invited to, even if they involve team members

Toggle between "My Meetings" and "Team Meetings"

Helps reduce visual clutter while searching for specific meetings

Easily switch between personal and team context

When you have access to a meeting, you can view:

Meeting summaries

Key points and takeaways

Action items and follow-ups

Two-minute meeting recaps

Search across all meetings within your span of control

Results include only meetings you have permission to access

Helps quickly find relevant information while maintaining privacy

Meeting URLs are protected based on access permissions

Attempting to access meetings outside your span of control will result in an access denied message

Ensures meeting information remains secure even if URLs are shared accidentally

If integrated, he system automatically updates access permissions when organizational changes occur

Ensures continuity of access during transitions

Maintains security during reorganizations