🧭 How to Get There
Open the office you want to view and go to the floorplan editor.
Pick the floor you want from the floor dropdown at the top.
In the top-right corner, find the Floorplan ⇄ Stack toggle (the map and stack icons).
Click the Stack icon to switch from the spatial map to the Capacity Stack view.
💡 Toggle back to the map icon anytime to return to the spatial floorplan.
🎛️ Setting the View
A few controls at the top shape what the stack shows:
Day – pick a specific weekday, or choose Peak / Low to auto-resolve each floor's busiest or quietest day from the last month
Data source – base the numbers on Bookings or Check-ins
Capacity – toggle between Effective and Physical seats
The KPIs up top
A row of cards summarizes the whole office:
Physical seats – total seats from the floor plans
Effective capacity – seats adjusted by sharing ratios
Allocated headcount – people assigned, from HRIS
Unseated – allocated people without a seat
Utilization – how full the office is
🏢 Floor Rows
The panel is a list of floors. Each row shows, at a glance:
Floor name, neighborhood count, and seat breakdown (dedicated / shared)
How full it is — people placed / capacity, plus a %
A roll-up bar segmented by team, colored per group
👉 Click a floor to expand it into its neighborhoods.
🧩 Neighborhood Rows
When a floor is expanded, each neighborhood shows:
Physical seats, sharing ratio, and effective capacity
Placed / capacity and a % — flagged 🔴 red when over capacity
A bar segmented by team: dedicated seats are dotted, shared seats are solid. Any overflow is clipped at the edge with an "Over capacity by N" note.
💡 Tip: The Effective / Physical toggle changes the denominator everywhere — summaries, percentages, and bar widths all follow it. If a floor looks more or less full than you expected, check which capacity mode you're in.
🪑 Dedicated vs. Shared Seats
Think of a neighborhood as an area set aside for a team. The desks in it come in two flavors:
Dedicated – desks reserved for someone in particular: a named person, or a different team. That seat is theirs, so it counts as exactly one seat for one person.
Shared – desks that aren't reserved for anyone specific. They're the neighborhood's common pool: free desks plus desks the team simply shares among themselves. People grab them as needed.
📈 Why the difference matters
Because not everyone comes in every day, a handful of shared desks can comfortably serve a larger team across the week. That multiplier is the sharing ratio (e.g. 1.5×) — and it applies only to shared desks. Dedicated desks stay one-to-one, since they're always held for their owner.
Example: A neighborhood has 20 desks — 8 reserved for specific people (dedicated) and 12 in the shared pool. At a 1.5× ratio, it can effectively seat:
8 + (12 × 1.5) = 26 people over a typical week.
That's the difference between physical capacity (20) and effective capacity (26).
📋 Quick Reference
Term | What it means |
Capacity Stack | Horizontal, team-segmented view of how floors fill up, next to the floorplan |
Peak / Low | Auto-resolves each floor's busiest / quietest day from the last month |
Dedicated seat | Reserved for a specific person or team; counts 1:1 |
Shared seat | Common pool; multiplied by the sharing ratio |
Sharing ratio | Multiplier applied to shared desks only (e.g. 1.5×) |
Effective capacity | Dedicated + (shared × ratio) |
Physical seats | Raw desk count from the floor plan |
Over capacity | More people placed than capacity allows; flagged red with an "Over capacity by N" note |
🎥 Video Walkthrough
Coming soon!
❓ Need More Help?
💬 Use the chat bubble in the bottom-right corner of your screen to contact Support
📧 Or email us anytime at support@gable.to