🧭 Navigate to Add a Company Office
Log in as a Company Admin.
Open your Profile dropdown.
Select Company Admin > Settings.
In the left-hand navigation, click Company Offices.
Depending on your setup, you’ll either see:
A large Add Your Company Office box (if you have no offices yet), or
A purple “Add New Office” button in the top right (if offices already exist).
Click the option to begin creating your new office.
🏙️ General Office Details
Upon starting, you’ll enter the core details of your office:
📸 Office Image
Upload a photo of your company office.
🏷️ Name & Address
Add your office name
Enter the address
Adjust the displayed address (e.g., add a suite number)
📅 Operating Days
By default, Monday–Friday are selected.
You can enable Saturday and Sunday as additional operating days.
⏰ Working Hours
Set the hours the office is open and available for booking.
🔄 Hybrid Policy
If your team has RTO expectations, set how many days per week employees are expected onsite.
(This powers data in occupancy reporting.)
⏳ Time Control
Restrict how far in advance employees can book.
Example: limit standard users to 10 weeks in advance
Admins and Bookers can override this setting
Auto Space Release
Automatically free up desks or rooms if employees don’t check in.
You can configure:
Desks, Rooms, or both
Partial-day release → set minutes after booking start
Full-day release → set a time-of-day for automatic release
Allow On-Site Bookings
Toggle this on if employees can check in on-site without selecting a specific desk or resource.
Great for flexible seating or common areas.
🧰 General Amenities
Select amenities available throughout the entire office (Wi-Fi, restrooms, coffee, microwave, etc.)
🅿️ Check-In & Parking Instructions
Provide instructions for:
Entering the building
Parking rules
Elevator or access notes
This information is included in booking email.
📶 Wi-Fi Details
Add your Wi-Fi network name and password to help employees connect quickly upon arrival.
📩 Office Contact
Add the email and phone number of someone employees can reach out to (often the office manager).
🗺️ Create Floors & Upload Floor Plans
Now, you’ll build out the structure of your space:
➕ Add Floors
Enter the floor number
Upload a PDF floor plan (required for tagging)
Add as many floors as needed
Actions available:
Replace a floor plan with the ✔️ icon
Delete a floor with the 🗑️ icon
Create an office without a floor plan by specifying the address and number of meeting rooms
Click Next when ready.
🏷️ Tag Your Floor Plan
This step builds the bookable spaces and points of interest employees will see.
📂 Overview Tab
Shows all resources and tags you’ve created so far.
➕ Add Tags
Click Add to begin adding resources.
At the top of the Add tab, you can adjust tag sizes for:
Desks
Meeting rooms
Private offices
POIs (points of interest)
💺 Adding Desks
You can create multiple desks at once.
For each desk, you can:
Add a photo
Name the desk
Add a description
Assign desks to departments or specific employees (including day-based assignments)
Add desk-specific amenities (monitors, chairs, keyboard, etc.)
Allow hourly bookings (toggle on)
Click Add to save.
🧑🤝🧑 Adding Meeting Rooms
Similar settings as desks, but:
Add seat count
Assign to people or departments
Amenities for the room
Hourly booking is automatic (no toggle)
🏢 Adding Private Offices
Private offices follow the same workflow as meeting rooms and desks.
📍 Adding Points of Interest
POIs include:
Printer
Break room
Fire extinguisher
Emergency exit
Restrooms
…or you can create a custom POI.
Add name + description, then click Add.
🏘️ Add Neighborhoods
Neighborhoods visually group areas of the office.
Choose Square or Polygon shapes
Draw the boundary on the floor plan
Name the Neighborhood
Choose a color
Click Add
Employees will see these labels when browsing the office.
You can also toggle on/off:
Neighborhood labels
User labels
🔍 Review Your Tags
Return to the Overview tab to see a summary of:
Desks
Meeting rooms
Private offices
POIs
You can edit items individually or edit multiple desks at once.
🚀 Publish Your Office
When your office is ready:
Exit the floor plan editor
Go back into the company office floor plan
Click Publish
Your office will now appear under the Published tab and will be available for bookings.
🎥 Video Walkthrough
❓ Need Help?
If you’d like assistance setting up complex floor plans or bulk-tagging resources, just send us an email at support@gable.to.