When you move people around a floor plan, Gable now keeps a Move plan — a running list of everyone whose seat changed in a scenario — and lets you notify the people who moved when you publish. You decide who hears about it and on which channel, right in the Apply flow.
💡 Move plan and move notifications require the Space Planning add-on. See Scenarios for how scenarios and publishing work.
🗺️ Where to Find the Move Plan
There are two ways in:
In the scenario editor – open a scenario and click the Move plan icon in the top-right toolbar, next to Apply changes. It swaps the floor plan for the move list at any time while you work.
During publish – it's the second step of the Apply changes modal, after the change summary.
📋 What's in the Move Plan
At the top you'll see a count of every seat change in the scenario:
Total moves – all seat changes in this scenario
New – people given a seat they didn't have before
Remove – people whose seat was taken away
Reassign – people moved from one seat to another
Below that, one row per person:
Column | What it shows |
Employee name | Name, department, photo, and email |
Previous | Where they sat on the live floor plan — anything being taken away is shown in red |
Current | Where they'll sit in this scenario — anything new is shown in purple |
Move type | New, Remove, or Reassign |
Changed by | The planner who made the change |
Use the floor filter at the top to narrow to a single floor (or all office floors, or parking), and Search employees to jump to one person.
💡 A single person can appear with several lines under Previous and Current — for example losing a neighborhood seat and gaining a desk. That's one move, not three.
🔔 Notifying People When You Publish
Notifications are set at publish time, so you send one clean message once the plan is final — not on every edit along the way.
In the scenario editor, click Apply changes
Step 1 — Apply: review conflicts, the change summary, and any bookings that will be cancelled, then click Next
Step 2 — Move plan: the same move list, plus a Notify column showing what each person will receive
Adjust anyone you don't want to notify (see below)
Check the count in the bottom-left — "X of Y users will be notified"
Click Publish
💡 By default everyone in the move plan gets notified, on every channel your company has connected. If that's what you want, just hit Publish.
⚙️ Changing Who Gets Notified
Tick the checkbox next to one or more people (or the header checkbox to select everyone)
Click Edit notifications in the bottom-right
Set the options for the rows you selected:
Send notification – Yes or No. Choosing No sets those rows to Do not notify; they still move, they just aren't told by Gable
Who should be notified? – Employees, the people who are moving
Send via – Email, Slack, and/or Teams. Untick any channel you don't want
Click Apply to N rows
The Notify column updates immediately so you can see exactly who is getting what before you publish. Repeat with a different selection to give different groups different treatment — for example, email only for one team, no notification at all for people you've already told in person.
💡 Slack and Teams only appear as options if your company has that integration connected.
✉️ What Employees Receive
People who are notified get a message titled "You've got new workspace assignments" listing each seat they've been given, with a link straight to it on the floor plan — for example Rita test HQ · Floor 1 · N1.
The message goes out on the channels you selected, and includes a Manage notification settings link so employees can control what they hear from Gable.
💡 Nothing is sent until you publish. Editing a scenario, renaming it, or discarding it never notifies anyone.
📋 Quick Reference
Term | What it means |
Move plan | The list of everyone whose seat changes in a scenario |
Move type | New (gained a seat), Remove (lost a seat), Reassign (moved seats) |
Notify | Who will be told about a move, and on which channels |
Do not notify | The move still happens; Gable just doesn't message that person |
Edit notifications | Bulk-sets notification settings for every row you've selected |
Space Planning add-on | Required for Move plan and move notifications |
❓ Need More Help?
💬 Use the chat bubble in the bottom-right corner of your screen to contact Support
📧 Or email us anytime at support@gable.to