The Vehicle Fleet Module allows you to have a comprehensive view of the emissions attributed to each vehicle in your fleet.
Please note: this module focuses on the emissions generated during the production of the vehicles, rather than the emissions produced during their operational lifetime, which are addressed under the Business Travel module.
Why Consider Emissions from Vehicle Production?
When evaluating the lifetime emissions of a vehicle, a substantial portion is generated during its production phase, and ignoring these emissions would create a significant gap in the overall emissions accounting.
Production emissions are typically much higher than the operational emissions over a standard reporting period. To address this, we distribute the production emissions over the expected ownership period of the vehicle, known as the amortization time. This approach highlights the importance of including vehicles acquired outside the reporting period, whether purchased or leased.
🚨 Vehicles on short-term leases (such as rental cars) should only be included in the Business Travel module, not the Vehicle Fleet module.
How to fill the module?
To complete the module, go to Data -> Activity overview > Vehicle Fleet and follow the steps below:
Upload your data
You have two options to upload your data:
Manually, on the platform by clicking on "Add data manually"
Using the template by clicking on "Import file" at the top right of the page.
Whichever you use, please make sure to fill out the mandatory fields: they come with a red * on the platform and appear in blue in the template. The mandatory fields are:
The fleet categories (cars, trucks, utility, bus, two-wheeler);
The type of engine;
The vehicle model and category. For the car, you will be able to select your exact model, like a Toyota Corolla for example;
The vehicle count and acquisition date.
There are also additional data that would help us provide even more accurate results and we highly recommend including them:
If it's owned or leased
If it's new or pre-owned;
The vehicle's weight.
If you do not have the necessary information, you can click on "Skip the module" at the bottom left of the page.
Review your data
Firstly, you will be asked to check on the data that you have gathered to make sure there are no mistakes.
Secondly, if you have already uploaded your accounting file and have been through the categorization, we will offer you the possibility to flag the expenses related to buying or leasing a vehicle as duplicates. This way, you will ensure that the emissions of activities that appear both on the financial and the activity module will only be counted once (avoiding "double counting").
Once you flag these activities as duplicated we will take into consideration the activity data for the report, since it is more accurate than the monetary one.Read your results
The Results page offers a clear and detailed view of the emissions from vehicle production, from electric cars to trucks. You will be able to filter by vehicle category and engine type.
If you have any questions, feel free to reach out to support@greenly.earth.