The Class View in Groovio helps you manage your studio’s classes, including details like cost, duration, and student booking rules. This feature allows you to view, edit, duplicate, or archive classes easily.
Accessing the Class View
To manage classes, go to Groovio > Manage Studio > Classes. Here, you’ll find an organized list of all your studio’s classes.
Overview of Class Information
In the Classes list, each entry shows the Class Name, Cost, Type (e.g., Drop-In or Course), and Creation Date. Selecting a class provides more detailed information, including:
Class Type: Whether it’s a Drop-In or Course.
Name and Cost: The name and total or per-session cost.
Description: A summary of the class content.
Duration: The length of each class session.
Tags: Tags assigned to the class for easier organization and searchability.
Color Code: A color-coded label for visual categorization on the schedule.
Booking Window: How close to class time students can still join.
Payment Terms: Indicates whether payment is required in full or by deposit.
Creation Date: The date the class was created.
Auto Cancellation: Enable or disable automatic cancellation if the minimum number of students isn’t met. If enabled, you can set:
Minimum Number of Students: The minimum required to run the class.
Cancellation Time: How many minutes before start time the class will auto-cancel if the minimum isn’t met.
Booking Window: Set the time frame up until which students can join.
Payment Terms: Choose Full Payment or Deposit. If selecting a deposit, specify:
Pre Payment/Post Payment: They can be specified as a dollar value, or percentage of the class cost, and can be set to X hours before/after the class.
Pre Payment: Balance owing will be paid to the studio before the class begins
Post Payment: Balance owing will be paid to the studio after the class completed
Actions Available for Each Class
In Class View, you can:
Duplicate the class, creating a copy with the same settings.
Archive the class to remove it from active listings without deleting it permanently.
Delete the class if it’s no longer needed.
Edit the class details. The available editing options depend on the class type.
Editing Class Details
When editing a class, the options vary slightly based on whether it’s a Drop-In or Course class.
For Drop-In Classes
You can edit the following fields:
Name and Description
Cost Per Class: You can updated for either just the template, or all classes currently scheduled
Age Restrictions: Set any age requirements for the class.
Important Info: Add additional notes or instructions.
Tags: Can be added, existing tags can not be removed
Color Code
Membership Pricing Benefits: Add special pricing for membership holders if this class isn’t included in a membership or if a student has exceeded their allocated classes.
Waitlist Management
Waitlist: Students who join the waitlist will be notified of any openings in the same order they join the waitlist
Waitpool: Students in the waitpool will all be notified of an opening in the scheduled class at once
For Course Classes
You can edit all the same fields as a Drop-In class, but instead of a per-class cost, you’ll set the Total Cost of the Course.
The Class View in Groovio provides flexibility and detailed management options, helping you customize each class offering according to your studio’s needs.