1. Introduction
The status notification setting page configures alerts to notify recipients of outstanding items. Notification can be sent out once outstanding items have been captured.
2. Page Navigation
1. Sign in to GeoSens.
2. In the left‐hand menu expand Monitoring Status → click Status Notification Settings.
3. How to Create a New Notification Job
1. Click on ‘+New’ at the top right corner function bar. A side-panel will appear.
2. Fill in the notification information fields as instructed:
Field Name | Description |
Job Name | The name of this notification job. |
Monitoring Status Job Setting | The name of the monitoring status job setting. Click to open the drop-down list and select a monitoring status job setting. → This monitoring status job has been pre-configured in the Monitoring Status Job Settings Page. |
Distribution List | A list of recipients who will receive notifications about the job status. → This list of recipients needs to be configured in Messaging – Distribution Lists Page. |
Notification Type | The method or format through which notifications are sent (e.g., email / SMS / Both). |
3. Fill in the Email / SMS Contents Fields:
Field Name | Description |
Email Subject | Subject line of the email. |
Email Remark | Body text of the email. |
SMS Title | Title or headline of the SMS. |
SMS Content | Main text of the SMS message. |
Job Description | Details about this notification job responsibilities and requirements if necessary. |
4. Fill in the fields for outstanding items notification filtering system:
Field Name | Description |
To include un-noticed outstanding items | Tick to include all un-noticed outstanding items into next round notification. Un-noticed outstanding items means all previous outstanding items in the history that hasn’t been sent out to recipients yet. |
To include Outstanding Items that: Captured in Last ___ Hours | Filters outstanding items based on how many hours ago they were captured. Example: Captured in Last 8 Hours → only the outstanding items captured within the last 8 hours from the scheduled notification time will be included in the notification. |
To include Outstanding Items that: Captured in Last ___ Runs | Filters items based on how many runs ago they were captured. Example: Captured in Last 2 Runs → only the outstanding items captured within the last 2 runs for the specified monitoring status job setting package will be included in the notification. |
To attach outstanding items in the .csv/.xlsx file | Tick to attach the outstanding items in .csv/.xlsx format. |
Disabled | Tick to place the notification job in inactive status. |
5. Fill in the fields to set up the notification job execution time, by configuring minutes, hours, day, month tab.
Example: The below settings indicate that the notification job will conduct to send notification to recipients every month, every day at 14:00pm.
6. Click on ‘Create’ to create the notification job setting.
4. Notification Job Setting Data Grid Fields
This section introduces the columns in notification job setting data grid.
Column Name | Introduction |
Id | Unique identifier for the notification job. |
MF Notification Job Name | Name assigned to the notification job. |
MF Set | Identifies the monitoring status job applied. The available monitoring status job is configured on Monitoring Status Job Settings Page. |
Notice Type | Specifies the type of notification (e.g., email, SMS). |
Distribution List | List of recipients who receive notifications. The available recipients lists are configured on Messaging – Distribution List Page. |
Un Noticed Item | Tick means to include outstanding Items that have not been included in previous notifications. |
Enabled | Tick means the notification job is in active status. |
Schedule | Defines when the notification job will run. |
Last Execution Time | The most recent time the notification job was executed. |
Updated By | Email address of the person who last modified the notification settings. |
Additional columns can be dragged and dropped from the column chooser ‘
’ into the data table to customize the view and add more information.
Field Name | Introduction |
Notice Last Hours | = ‘To include outstanding items captured in last __ hours’. Filters outstanding items based on how many hours ago they were captured. Example: Captured in Last 8 Hours → only the outstanding items captured within the last 8 hours from the scheduled notification time will be included in the notification. |
Notice Last Runs | = ‘To include outstanding items captured in last __ runs’. Filters items based on how many runs ago they were captured. Example: Captured in Last 2 Runs → only the outstanding items captured within the last 2 runs for the specified monitoring status job setting package will be included in the notification. |
Email Subject | Subject line used for the email notification. |
Email Body Content | The main message text of the email notification. |
SMS Title | The headline or introductory text for SMS notifications. |
SMS Content | Main text of the SMS notification. |
Job Description | Detailed explanation of tasks or actions involved in the job. |
Created By | Email address of the person who initiated the creation of the notification job. |
Created On | Date when the notification job was initially configured. |
5. Notification Job Setting Data Grid Functions
This section provides introductions on top right corner function bar.
Function Name | Explanation |
Edit Grid | Enables users to enter edit mode and make changes directly within an inline data grid. |
New | Creates a new notification job. |
Edit | Tick to select an existing notification job row, click on ‘Edit’ to make any changes to the existing setting panel. |
Delete | Tick to select an existing notification job row, click on ‘Delete’ to remove the selected record from the grid permanently. |
6. Other Common Workflows
A. Column Chooser - Viewing more information
Use the Column Chooser tool ‘
‘ to select which data columns to display for a detailed view of your notification job settings.Drag and drop columns into the data grid, allowing you to concentrate on the information most relevant to your notification job settings.
B. Filtering function – filtering for specific notification job setting
Click on the filtering icon ’
‘, input key words to refine your notification records, and select one or more items from the list to apply the filter effectively.
C. Sorting function – sorting for specific notification job setting
Click on the column headers directly to sort your notification data.
Toggle between ascending and descending order to improve the efficiency of managing your notification job settings.
D. Editing an existing notification setting
Click on ‘Edit Grid’ or select an existing job row and choose ‘Edit’ from the top right corner function bar to open the settings panel at the bottom, allowing you to modify specific details of a notification job setting.
E. Deleting an existing status notification job
Select an existing notification job row and click on ‘Delete’ from the top right corner function bar to remove outdated or unnecessary monitor frequencies, ensuring your setup remains current and streamlined.