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Outstanding Items

Automates data uploads and notifies of discrepancies in readings

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Written by Darren Huang
Updated over a month ago

1. Introduction

The Monitoring Outstanding page automates data uploads to GeoSens and tracks scan execution times. It notifies users of failed scans, highlighting discrepancies between scheduled readings and actual data records, such as missing readings. This ensures effective data management by keeping users informed of any issues.


2. Page Navigation

  1. Sign in to GeoSens.

  2. In the left‐hand menu expand Monitoring Status → click Outstanding Items.


3. Outstanding Data Grid Overview

This section provides introduction on each column in outstanding data table, and how to read the table to capture outstanding item.

Column

Description

Instrument/Station

Identifies the particular instrument or station involved in the monitoring process.

Instrument/Station Group Name

The name of this outstanding instrument / station group.

Instrument/Station Group Type

Describes the type of the instrument or station group.

Scan Executed On

The date and time when the scan for the instrument or station was initiated.

Scan Run Completed On

The date and time indicating when the scanning process was completed.

Monitor Set

An ID associated with monitoring status job setting package.

Period to Scan

Configure the system to scan data from the last specified period, such as one week, counting back from the scheduled job execution time.

Data Status Included

To include all selected instruments that is in the status of On-Hold, In Quarantine, and/or Disqualified.

Scheduled Readings

The number of readings that are scheduled or intended to be taken during the monitoring process.

Data Records Found

Shows how many data records were identified during the scan range.

Outstanding Number

Indicates the discrepancy in scheduled readings, calculated as Outstanding Number = Data Records Found (Actual Reading Number) - Scheduled Readings. A positive value suggests overreads, whereas a negative value signals missing readings.

Roles to View

Indicates the roles that are authorized to view this monitoring data, determining levels of permission. By default, Admin Only.

Is Closed

Marks whether the monitoring task or issue is considered resolved or closed, typically a checkbox indicating status.

It can be specified manually; or, when the notice has been sent, this field will auto tick to mark this outstanding item as closed.

Notice Sent

A status indicating whether a notice related to the monitoring data has been sent to relevant parties.

Noticed On

The date and time when the monitoring data was sent to recipients by notification.

Notes

Additional information or remarks provided related to this data entry, often including updates by specific jobs or descriptions of changes.

Additional columns can be dragged and dropped from the column chooser into the data table to customize the view and add more information.

  • ID: Unique identifier for each entry.

  • Monitor Freq Set ID: Identification number for a monitoring status job setting.

  • Created By: Email address of the person who created the entry.

  • Created On: Date and time when the entry was added.

  • Updated By: Email address of the person who last modified the entry.

  • Updated On: Date and time of the last modification.

Example on How to read the monitoring table

  • Instrument/Station: Instrument

  • Instrument/Station Group Name: BM_038_04

  • Category:

  • Instrument/Station Group Type: XY-Z Survey Prism (XYZ)

  • Scan Executed On: 6/3/2025, 5:30 PM

  • Scan Run Completed On: 6/3/2025, 5:30 PM

  • Monitor Set: 52

  • Period to Scan: 1

  • Data Status Included:

  • Scheduled Readings: 6

  • Data Records Found: 4

  • Outstanding Items: 2

  • Roles to View:

  • Is Closed: ✔

  • Notice Sent: ✔

  • Notice Sent On:

  • Notes: MF Status Process Job

--> For the XYZ instrument BM_038_04, a warning is issued due to discrepancies during its scan conducted on 6/3/2025 at 5:30 PM. Although the scan was scheduled for 4 readings, 6 records were successfully captured, having 2 overreads outstanding. The monitoring task has since been closed, and notices regarding the outstanding items have been sent to the relevant recipients.


4. Outstanding Data Grid Functions Bar

This section provides introductions on general functions on the Monitoring Outstanding Items page.

Control

Function

Instrument/Station-Group Dropdown

Enables selection of different instrument or station groups, filtering the table to display relevant items for the chosen group.

Column Chooser

Allows users to expand and select additional data columns, providing a customizable view with more detailed information tailored to specific needs.

Export Function

Allows users to export the current outstanding item data table by all or by selection into xlsx. Excel file.

  • By All: export all records in the current outstanding item table

  • By selection: export selected records only. Users will tick to select records in the data table first.


5. Common Workflows

A. View Records Using Filters and Sorting

  • Use the available filter options by clicking on the funnel icons in the column headers to narrow down records based on specific criteria like Instrument/Station, Scan Executed On, or Data Status.

  • You can sort columns by clicking the header, toggling between ascending and descending order for efficient record management.

B. Expand more Data Columns with Column Chooser

  • Access the Column Chooser tool to pick which data columns you want visible in the grid view.

  • Drag and drop to the data grid, in order to add/remove columns to customize your view according to the data most relevant to your task.

C. Reorder Columns Using Drag and Drop

  • To change the sequence of columns for better data organization, click and drag the column headers to your desired position.

  • This functionality helps you align the data display with workflow preferences.

D. Create and Apply Custom Filters

  • Click "Create Filter" at the bottom of the data table to set custom filtering conditions tailored to your analysis needs.

  • E.g. Filters defines: Monitor Freq Set ID = 1; and also Instrument Type equals In-Place Inclinometer. à To filter out all the outstanding items, target those under the "Monitor Frequency" setting with ID = 1, as well as items of the "In-Place Inclinometer" instrument type.

  • Adjust filter settings for detailed querying to pinpoint specific data sets.

E. Pagination Controls

  • Navigate through multiple pages of records using the pagination controls at the bottom of the grid.

  • Select a specific page number or use arrows to move through pages seamlessly.

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