Field Options allow you to customise how each field in your form behaves and how its responses are displayed in your Records page. Configuring these settings helps improve usability, ensure data accuracy, and streamline record management.
You can access Field Options by selecting a field in your form and opening the Options tab on the right-hand panel.
Note: Design elements like Rich Text or Document Library do not include these options, as they do not collect responses.
Field Options
These options control how respondents interact with a field when filling out your form:
Option | What it Does | Example Use |
Label | The field’s title displayed to respondents. | A text field might be labelled “Name”, while a date field might be “Date of Birth.” |
Description | Helper text that appears below the label to provide instructions. | Adding: “Please provide as much detail as possible” under a text field. |
Input Required | Makes the field mandatory before submission. Appears as “Choice required” in selection fields. | Ensuring a signature field is completed before submission. |
Show Time Entered | Records the timestamp (date & time) when a response is completed. | Useful for authenticating date entries. |
Show User Last Edited | Displays the name and avatar of the last user who completed or updated the field. | Tracking who added a signature or approval. |
Summary Page Settings
These settings control how responses are displayed and managed in your Records page, where all saved and submitted records are listed:
Option | What it Does | Example Use |
Filterable | Enables advanced filtering of responses for that field. | Marking a Date field as filterable so records can be filtered by date ranges. |
Display in List | Shows the field’s responses directly in the Records page. | Displaying a Payment field to quickly check who has or hasn’t paid. |
Edit in List | Lets users with permissions update responses directly from the Records page. | Allowing administrators to quickly edit a record without opening the form. |
Frequently Asked Questions (FAQs)
Q. Do all fields have Field Options?
A. Yes, except Design Elements (like Rich Text or Document Library), which don’t collect responses.
Q. What happens if a required field isn’t completed?
A. The form won’t submit, and an error message will prompt the respondent to complete the missing field.
Q. Can I make a field required only in certain conditions?
A. Yes. Use Conditional Logic to show or hide required fields based on other responses.
Q. What is Placeholder Text?
A. Placeholder Text is a short instruction that appears inside a text field until the respondent begins typing (e.g., “Please enter full name here”). It helps guide respondents, but disappears once they start filling in the field.
Q. Can I change Field Options after publishing my form?
A. Yes. You can update Field Options at any time. Just re-publish your form and the changes will apply immediately.
Q. Who can use “Edit in List”?
A. Only users with the right permissions (such as Administrators) can update records directly from the Records page.
Q. Are timestamp and user tracking available for all fields?
A. Yes. You can enable Show Time Entered and Show User Last Edited across most field types for extra verification.
Tips
Use clear Labels and Descriptions — this reduces confusion and helps respondents complete fields correctly.
Mark necessary fields as Required so your form always captures critical information.
Enable Filterable fields for data you’ll want to report on or search by later (e.g., dates, payment status).
Display in List works best for fields you need to monitor at a glance, like names, due dates, or payment amounts.
Edit in List should be given only to trusted users with the right permissions—avoid over-permissioning.
Show Time Entered and Show User Last Edited are excellent for compliance, approvals, and signatures where authenticity matters.
Preview your form regularly to confirm required fields and display settings behave the way you expect.