This article has been written for the Koru Kids Nanny service for nannies that are employed by a family.
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Keeping an accurate timesheet ensures you are paid correctly for your hours worked and the family is invoiced accurately. It’s important to keep your timesheet up to date with any shifts, expenses plus holiday and sick leave.
Where do I find my timesheet?
You can find this in two places.
i. On the app.
Once you open the app you can access the timesheet by clicking on the Shifts & Expenses button.
ii. If you're unable to download the app, for whatever reason, you can find this logging into your account from your browser. You can find your timesheet by clicking on your profile photo in the top right-hand corner.
How do I log my shifts?
When you open the app complete the following steps:
Click the + in the bottom right hand corner
Click on "Shift"
Pick the date along with the start and end time
If you work with multiple Koru Kids families, you can select the correct family
Finally click "Log shift"
Watch the video to see what this looks like on the app:
How do I log leave?
When you open the app complete the following steps:
Click the + in the bottom right hand corner
Choose type of leave required (family cancelled, sick leave, time off)
Add the date
Add the start and end time of your usual shift
If you work with multiple Koru Kids families, you can select the correct family
Click log leave button to submit it
Watch the video to see what this looks like on the app:
How do I add an expense?
When you open the app complete the following steps:
Click the + in the bottom right hand corner
Choose "Expense"
Add the cost of the expense
Add a description of what it was for
Pick the date the expense was made
If you work with multiple Koru Kids families, you can select the correct family
Click "Log expense"
Important: Only add expenses that have been agreed to with the family! You can read more about this here.
Watch the video to see what this looks like on the app:
FAQs
Do I have to log all my shifts, or only the ones that are different from my contracted hours?
We'll use the shifts you log on your timesheet to invoice the family and then pay you, so please make sure you log ALL your shifts and expenses by the 25th of each month.
What if I started my shift late?
If you're running late for a shift, the first thing to do is to let the family know as soon as you can! Remember, they're relying on you to collect their children and they need as much time as possible to make alternative arrangements.
When you log your shift, you should make sure you note the time you actually started rather than the time you were scheduled to start. You should also make sure you log leave for the time you missed - e.g. if you were due to start work at 3pm and you arrived at 3.30pm, log your shift from 3.30pm onwards and then add 30mins leave from 3pm - 3.30pm.
If you started your shift later than contracted at the request of the family, you don't need to log any leave - just the times you worked.
What if I finished my shift early?
If the family ask you to finish earlier than usual, it's best to check with them how they want to deal with the difference in hours. They may say it's fine to log your full shift. If not, it's best to log the hours you actually worked. Any un-worked hours may be covered by your minimum hours agreement if you've not met the minimum that month.
If you've needed to leave early for any reason - illness or other commitments - then you would need to log the shift for the hours you worked, and then add leave to your timesheet for the hours you were not available.
What if I am working in a nanny share?
For a standard shift where you are working for both families, you'll be able to select both families when you log your hours.
If you have different timings for the families, you'll need to split the shift accordingly when you log it.
Example:
15:00 - 15:30 Blue family
15:30 - 17:00 Blue & Red family
17:00 - 17:15 Red family
We hope you find this guide helpful when it comes to using your timesheet. If you have any questions or need assistance please contact one of our friendly customer service team.
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