This article explains what audit logs are and how to use them.
Requirements:
Admin rights:
IT Admins
What Are Audit Logs?
Audit logs help you track and review user activity in the product.
When an IT Admin creates an audit log, you can view a timeline of user sign-ins and actions.
There are two types of logs:
Authentication logs: Records of authentication actions like logging in or setting a password.
Activity logs: Records of actions like creating, editing, or deleting items.
You can download audit logs as a CSV file for audits or further analysis.
What’s Included in Audit Logs
Audit Logs include both Sign-in Logs and Activity Logs.
You can view these logs in the CSV file generated by following the steps in How to Create and Download Audit Logs
Authentication Logs
In authentication logs, you can review the following activity in LegalOn:
Log in with email and password (*)
Log in with SSO (single sign-on)
Log out
Password reset request
Password reset
New user sign-up
* Sign-ins using MFA (multi-factor authentication) are not included.
Activity Logs
Activity logs include actions across different areas of the product.
Actions not listed below are not included in the export.
User settings
Screen | Action |
Profile | Change display language and time zone |
Matter Management ＞ Notification | Change notification timing |
Matter Management ＞ Legalscape integration | Turn integration on or off |
Contract Management ＞ Notification | Turn deadline notifications on or off |
Admin settings
Screen | Action |
Users | ・Add, edit, or deactivate users ・Bulk invite or update (import/export) |
Workspaces | ・Create, edit, delete ・Bulk add or update ・Bulk update access permissions (import/export) |
User Groups | ・Create, edit, delete ・Manage users and groups in bulk (import/export) |
Departments | ・Create, edit, delete ・Bulk import |
Security ＞SSO設定 | Turn SSO on or off |
Security ＞Multi-Factor Authentication | Turn Multi-Factor Authentication on or off |
Integration (Slack) | Turn Slack integration on or off |
Matter Management | ・Add, edit, or delete intake email addresses ・Change intake form IP restrictions ・Change domain restriction scope ・Add or remove domain restrictions |
Contract Management | ・Add, edit, or delete custom contract fields |
AP Integration | ・Turn API access on or off ・Create, edit, delete, enable, or disable API credentials |
Audit Logs | Download audit logs |
(*)The connected e-signature provider and contract completion date are also recorded.
Assistant
Screen | Action |
General | Upload files |
Chat history | ・Edit chat titles ・Delete chat history |
Playbook agent | Create playbooks |
Prompt library | Add, edit, share, or delete prompts |
Matters
Screen | Action |
Matter list | ・Create or export matters ・Change status, due date, or requesting department |
Matter information | ・Edit matter type, status, assignee, requesting department, requester, due date, storage location, or custom fields ・Set shared users ・Delete matters ・Post, edit, or delete timeline messages ・Send or receive Slack messages |
Matter intake forms
Screen | Action |
Matter intake forms | Submit a matter request (internal or external form) |
Vault
Screen | Action |
Vault ([All] tab) | ・Upload, delete, or duplicate contracts ・Edit basic info, management info, language, or save location ・Add or remove related files (contracts or other files) ・Add, edit, or delete notes ・Add, edit, resolve, or reopen internal comments ・Manage versions (upload, delete, change status, rename files, remove from merged files, reorder) ・Set or change shared users and assignees ・Change file type or status ・Download contracts ・Bulk edit contract info ・Export executed contract data to Excel ・Add or remove similar contract links |
Vault ([Signed] tab) | Upload, move, or delete signed contracts |
Contract information (signed) | Edit signed contract information (Basic information and Attributes) |
Deletion history (signed) | ・Export deletion history ・Edit or download deleted contract information |
Editor
Screen | Action |
Editor / Microsoft Word for the web（β） | ・Translate contracts back to the original language ・Save translated contracts as a new version ・Download proofreading results ・Download compared results ・Run contract review or legal compliance checks and download results |
Templates
Screen | Action |
My templates information | ・Edit attributes or save location ・Manage versions (upload, delete, rename files, remove from list, reorder) ・Create contracts from templates ・Change file type |
Playbooks
Screen | Action |
Third-Party Playbooks | ・Add, rename, duplicate, or delete ・Edit, copy, move or delete playbook alerts |
First- Party Playbooks | ・Add, rename, duplicate, or delete ・Edit, copy, move or delete playbook alerts |
Create, Download, or View Audit Logs
For more information on how to create audit logs, download CSV files, or learn about the audit logs, see the following help articles: