Every menu change now goes into a draft first. You build it, check it, and choose when it goes live — right away or at a time you pick. Every menu you publish is kept, so you can go back if something's wrong.
Where to find it
In the back office, under Menu (or Global Menu for a shared menu), open Menu versions:
Review draft — see your pending changes and publish them
Version history — every menu you've published
Making changes
Need a change live right away? Make it, then open Review draft and click Publish › Publish now. Your terminals pick it up within a few minutes.
Edit your menu as usual. The first change you save starts a draft, and a banner appears: This menu has unpublished changes. Everything you save after that goes into the same draft — and so do changes from anyone else editing this menu.
Goes into the draft: products, modifiers, categories and groups, courses, tags, menu schedules, menu settings and taxes, revenue center prices and layouts, service fees and printing groups.
Still applies right away: out of stock and stock quantities, promotions, and revenue center printing settings. You don't want a sold-out item waiting for a publish.
Undo your last remaining change and the draft closes on its own.
Review your draft
Click Review changes in the banner, or open Review draft. Each change shows the old value and the new one, with a link back to where it was made. Bulk edits (presets, eligibility, settings copied between revenue centers) are grouped together.
Publish now
On Review draft, click Publish.
Optionally, Name this version — for example "Fall 2026 menu". Otherwise it just gets a number.
Choose Publish now and confirm.
A publish report shows what was applied. Your terminals pick up the new menu on their next sync — usually within a few minutes, not instantly.
Schedule for later
Click Publish, then choose Schedule for later.
Pick the Date and time and the Timezone. A location's own menu starts with the location's timezone; a shared menu starts with your browser's.
For a shared menu, the preview shows what time it will be at each location. It's one moment for everyone: 6:00 at a Toronto location is 3:00 at a Vancouver one.
Click Schedule publish.
Until then, the menu is locked — you can't edit it, except out of stock. To change something, click Cancel schedule: the draft reopens with all your changes and nothing goes live. Then schedule again.
Worth scheduling a little before opening rather than at opening — terminals need a few minutes to pick the new menu up.
If a scheduled publish fails, nothing changes on your terminals and your draft keeps every change. A red message appears on the banner, and the person who scheduled it gets an email.
Discard a draft
On Review draft, click Discard draft (or Discard… in the banner). This throws away every change in the draft; your live menu isn't touched. There's no undo. You can't discard while a publish is scheduled — cancel the schedule first.
Version history and restore
Version history lists every menu you've published: its name or number, who published it, when, and how many changes it had. The current one is marked Live.
Rename any version with the pencil icon. This doesn't change the menu.
Restore any past version. It opens as a new draft with that version's values — review and publish it as usual. Nothing goes live until you do.
If a draft is already open, restoring replaces it (the button reads Replace), and the replaced draft can't be recovered.
History starts with your first publish. Every version from then on is kept.
Shared menus and locations
Head office's draft and each location's draft are separate. Each publishes, schedules and restores on its own.
A location can only change what head office lets it override, such as prices and descriptions. Values a location sets itself are marked Published here.
When head office schedules a publish, locations see a notice. Their own changes aren't locked.
Restoring the shared menu doesn't touch a location's overrides, and the other way around.
A few things worth knowing
Publishing needs the Menu Publishing permission. Roles that already had menu configuration access got it automatically. Without it, Publish shows "The publish could not be started."
Two people, one draft. If someone changes the draft while you're reviewing, you'll be asked to look again before publishing.
Why can't I edit my menu?
A publish is scheduled, so the menu is locked. Click Cancel schedule, or wait until it goes live.
Why isn't my change on the POS yet?
Check Version history. If your version isn't marked Live, it hasn't been published yet — open Review draft and publish it. If it is, give the terminals a few minutes to sync.
If you see one of these messages
A publish of this menu is scheduled for Oct 8, 2026, 6:00 a.m. (America/Toronto), so it cannot be changed until then. Cancel the schedule to edit it. — Cancel the schedule, make your change, then schedule again.
This menu is being published right now, so it cannot be changed. Wait for the publish to finish, then save again. — Wait a minute, then save again.
This change cannot be saved from a single location, because the menu it belongs to is shared. Open it from the menu itself. — Make the change on the shared menu (head office).
This draft holds no changes, so there is nothing to publish. Discard it, or make a change first. — There's nothing to publish yet.
This draft now holds 5 changes: someone else changed it since you opened it. Review them again before publishing. — Look over the list again, then publish.
That time has already passed. Pick a later time, or publish now. — Pick a time in the future.
The publish could not be started. — Usually a missing Menu Publishing permission. Ask your administrator.
The publish scheduled for Oct 8, 2026, 6:00 a.m. (America/Toronto) did not complete. Nothing went live and every change is still here — review the draft and publish again. — Publish again, or schedule another time. If it fails twice, contact support.
This menu has a draft holding 5 changes. Last edited by Alex. Restoring replaces it, and the replaced draft cannot be recovered. — If you want to keep that draft, publish or discard it first.
A publish is scheduled for this menu's draft. Cancel the schedule first, then restore. — Cancel the schedule, then restore.
This version is already what is live for this menu, so there is nothing to restore. — Nothing to do; this is your current menu.
You do not have permission to restore a version of this menu. — Ask your administrator for the Menu Publishing permission.