To make Mbrella as compatible as possible with the way you manage mobility, there are a lot of personalization options possible in your Mbrella account.

You can find them in the page Settings > Customization

Your company logo

Show off your style and brand Mbrella as your own. Upload a square logo (recommended size 150x150)

Employees

Send automatic invitations: Every new user added via bulk import gets an automatic email invitation to Mbrella

Budgets

Allocation periods

Set a monthly limit to prevent overspending. Rest assured that your employees can't spend their entire budget already in January or before they leave the company.

You can choose per type of budget if you want to allocate it monthly or yearly.

Activity rate

Set an activity rate for your employees so their mobility budget gets aligned with their rate. Eg: someone working part-time at 80%, will get 80% of their usual amount.

Activate the Flex - Private budget

Allow your employees to use their Flex budget for private purpose as well, on top of commuting purposes. Please note that the flex budget is not the same as the legal mobility budget.

Expenses and km allowances

Registration deadlines

Some employees have issues with timeliness? Late expense or km allowance registrations can lead to payroll corrections. Avoid this by setting a registration deadline. Before this date, an employee cannot register anything. HR admins don't have this limit.

Auto-approve expenses and allowances from HR

Automatically approve expenses and allowances created by an HR admin

Automatically activate allowances for eligible users

Your employees will be able to get paid for their allowances from the day you give them access to the benefit.

Deduct allowances from budget

Otherwise, they'll be reimbursed on top of the budget. Think about the bike and pedestrian allowances. Note that this is a general setting that will apply to all of your employees. If you want to make a differentiation between different kinds of groups of employees, you can do this via the User Groups feature.

Deduct public transport subscriptions from budget

Select which budget (order) public transport subscriptions should be deducted from

Mandatory expense attachment

Employees won’t be able to create expenses if they don’t attach a proof. For business expenses, a proof is always required

Exclude business expenses from the payroll export

Calendar registrations

Register holidays

Employees can register holidays in their Commute Planner

Document management

Organisations and employees now have full document management capabilities: create, edit, delete, and browse documents directly in the platform.

Key features:

Require employee acceptance: Documents can now require employee acceptance before they can access Mbrella, with Terms of Service integration
Upload any document type: Mobility policies, declarations on honour, terms & conditions, or any other document you need
Automatic re-acceptance: If you update a document, employees will be prompted to accept the new version before continuing

Where can you upload those documents: