To make Mbrella as compatible as possible with the way you manage mobility, there are a lot of personalization options possible in your Mbrella account.
You can find them in the page Settings > Customization
Your company logo
Show off your style and brand Mbrella as your own. Upload a square logo (recommended size 150x150)
Employees
Send automatic invitations: Every new user added via bulk import gets an automatic email invitation to Mbrella
Mobility policy
Employees will need to accept your uploaded documents before they can access Mbrella. Also if you update the document. You can upload any document you want (mobility policy, declaration on honour, terms & conditions,...)
Budgets
Allocation periods
Set a monthly limit to prevent overspending. Rest assured that your employees can't spend their entire budget already in January or before they leave the company.
You can choose per type of budget if you want to allocate it monthly or yearly.
Activity rate
Set an activity rate for your employees so their mobility budget gets aligned with their rate. Eg: someone working part-time at 80%, will get 80% of their usual amount.
Activate the Flex - Private budget
Allow your employees to use their Flex budget for private purpose as well, on top of commuting purposes. Please note that the flex budget is not the same as the legal mobility budget.
Expenses and km allowances
Registration deadlines
Some employees have issues with timeliness? Late expense or km allowance registrations can lead to payroll corrections. Avoid this by setting a registration deadline. Before this date, an employee cannot register anything. HR admins don't have this limit.
Auto-approve expenses and allowances from HR
Automatically approve expenses and allowances created by an HR admin
Automatically activate allowances for eligible users
Your employees will be able to get paid for their allowances from the day you give them access to the benefit
Deduct allowances from budget
Otherwise, they'll be reimbursed on top of the budget. Think about the bike and pedestrian allowances. Note that this is a general setting that will apply to all of your employees. If you want to make a differentiation between different kinds of groups of employees, you can do this via the User Groups feature.
Deduct public transport subscriptions from budget
Select which budget (order) public transport subscriptions should be deducted from
Mandatory expense attachment
Employees won’t be able to create expenses if they don’t attach a proof. For business expenses, a proof is always required
Exclude business expenses from the payroll export
Exclude business expenses from the payroll export
Calendar registrations
Register holidays
Employees can register holidays in their Commute Planner