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I'm an HR admin
How to use Mbrella as an HR admin: tips and tricks, tutorials, FAQ, etc.
HR admin - Getting started with Mbrella
Learn the basics on expenses, budgets, settings and more
The basics for adminsEverything you need to know as an administrator
Adding new usersComplete the employee's details, assign a budget and select mobility benefits
Modifying a budget at the start of the yearBudget upgrade
Expenses explainedA quick summary of Mbrella's expenses
Expense spending controlsChoose which mobility categories are allowed within the mobility budgets of your employees
Reviewing expensesYou can approve or refuse one or multiple expenses at once
Reviewing KM allowancesYou can approve or refuse one or multiple KM allowances at once
Sending mobility expenses to your payrollApprove expenses first. Then download or send your payroll export to your social secretary
Offboarding and cashing-out an employeeYou can remove an employee from your mobility plan and create a pillar 3 expense
The personalization options of your Mbrella accountDiscover how you can personalise your Mbrella account to the max!
Invite an employee to the platformSend an invitation email to an employee
Adding a new adminPromote an existing employee to admin or add a completely new admin
Assign a budget or benefit to employeesAdding budgets or benefits
How to set up your payroll settingsFind out how you can set up your payroll settings in this article
How to set up user groupsThis article explains how to set up and manager user groups
Automatic approval for recurring expensesHow to approve recurring expenses only once
HR admin - What is Mbrella pay
HR admin - What is the Mbrella Pay virtual card?A virtual card can do almost everything you could expect from a normal payment card.
HR admin - What is the cost of Mbrella Pay?
HR admin - Activate Mbrella Pay for your company
HR admin - Activate Mbrella pay for your employees
HR admin - Add balance to your Mbrella pay account
HR admin - Check your Mbrella Pay wallet balanceMbrella Pay balance
HR admin - Add a limit and view the card expenses
HR admin - How to block the cards
HR admin - How will I be invoiced
HR admin - Download your Mbrella Pay debit noteMbrella Pay debit note
HR admin - change the settings for Mbrella PayGet full control over the usage of Mbrella Pay.
Mbrella Pay - What is the difference between a virtual and physical card?In this article we explain what exactly is the difference between the virtual and physical Mbrella Pay card.
Does the employer need to offer all mobility options?Explanation of the accessibility of the different mobility options.
Can allowances be paid on top or within the legal mobility budget?This article gives you an explanation if you can get your allowance on top the legal mobility budget.
What is the TCO of a company car?A brief overview of the definition Total Cost of Ownership.
Charging stations in my company's car park, how do I go about it?
What is the employee tax scheme for a home charging station?
What happens to the charging station at home when an employee leaves the company?
Which expenses are covered by the legal mobility budget?A comprehensive overview of possible expenses under pillar 2 of the legal mobility budget.
FAQ Housing costsFAQ's related to more specific questions related to housing costs.
Which expenses related to housing costs are covered by the legal mobility budget?If you live within 10 km of your normal place of work, you can finance rent, mortgage interests or capital payments with the mobility budget
Which expenses related to bike accessories are covered by the legal mobility budget?Discover which bike accessories are covered by the legal mobility budget
Which expenses related to travels abroad are covered by the legal mobility budget?As it is allowed in your mobility policy, most pillar 2 expenses abroad are covered by the legal mobility budget.
Should I lease my company bike with my mobility budget?A comparison is made between bike leasing paid with the mobility budget and bike leasing via a salary sacrifice.
What justification document should be added to pillar 2 expenses?It is up to the employer to determine what justification must be submitted to prove the expense. No specific formalities are imposed.
Is my legal mobility budget fixed?A short article that describes when the mobility budget can be increased or decreased.
Is it allowed to add mobility expenses from before the legal mobility budgetNo, only expenses that occurred during the period in which the employee is entitled to the mobility budget are accepted.
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👩👩👦👦 User Groups
Monthly budget limitsPrevent overspending with monthly budget limits
💸 Update the budget of your employees with ease during the year thanks to budget periodsHR admins can now set different budgets for different periods
How to use the feature 'activity rates'?You now have the power to set the activity rates for your employees right within Mbrella.
Cost centers to manage your business expensesIf your employees make costs traveling to different clients for their job, you can now attribute those costs to specific clients.
Expense spending controlsChoose which mobility categories are allowed within the mobility budgets of your employees
Company addressesManage your company addresses and effortlessly assign employees to each one.
Housing cost eligibility checkerMbrella helps you checking if your employee is eligible to get housing costs reimbursed or not via the legal mobility budget.