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Forms overview

Streamline fillable forms and assessment workflows

Ben Rowland avatar
Written by Ben Rowland
Updated yesterday

The Forms feature allows hospitals to eliminate manual, paper-based assessment processes by distributing forms and collecting responses through Med App. Forms allows multiple parties such as clinicians to complete different sections of a form, sign off and submit to the administrative teams. Med App also provides reporting capabilities to centralise data collation & compliance.

Challenges with paper based processes?

Paper-based processes in hospitals and healthcare settings are fraught with a many problems that can impact operational efficiency, financial stability, regulatory compliance, staff morale, and ultimately, patient care. These outdated systems struggle to keep pace with the dynamic and critical nature of healthcare environments.

Operational Inefficiency

Time-consuming manual data entry, form processing and rework from inaccuracy.

Financial Strain

High administrative overheads for manual processing.

Compliance Risks

Difficulties producing accurate and reliable audit trails, accuracy in completed forms.

Staff Dissatisfaction & Patient Care Concerns

Frustrating and burdensome for healthcare staff, errors erode morale and trust, potential for delays in patient care & errors due to staff fatigue.

Poor Data & Decision Making

Inaccurate, inconsistent, and incomplete data. Hinders effective reporting, analysis, and strategic staffing decisions.

Digital forms offer significant Time-Saving Advantages

Hospitals operate under significant time constraints, with healthcare professionals continually balancing patient care with extensive administrative tasks. The digital transformation of hospital assessments offers an easy solution to alleviate this burden. Studies and internal analyses indicate an estimated time saving of one day per week when forms are digitised. This reclaiming of time allows professionals to redirect their focus from paperwork back to their primary role.

"We’re saving 1 day per week, over a year that’s 52 days we get back for our department. Across 22 departments that’s 1144 days saved (~ 4 FTE)."

  • Help your hospital comply with upcoming changes

  • Effectively support intern assessment in their workplace & digitise workflow

  • Reduce the administrative load on supervisors, workforce teams and clinicians to assist in mitigating the risk of burnout for all involved parties

  • Bring in point of assessment sign-off to return clinicians to the bedside

How does it work?

There can be multiple parties involved in a workflow, the below diagram & description provides an overview of this. For a comprehensive guide see How to set up assessments using Forms.

  1. Administrator - Setup and enrol candidates and assessors into an assessment. Automated reminders can be configured to prompt at any stage of the process. Progress can be monitored via a dashboard and results downloaded.

  2. Clinician - Are provided access to assessments or hospital forms (think overtime or recall forms). Once enrolled to start an assessment, clinicians will be notified to complete the task and sign off when completed.

  3. Muti-stage forms: Some assessments require assessors to complete sections of the form & sign for completion. Med App offers the flexibility of assessors or signees to either be on the platform or complete by email / mobile.

Watch a demo

See the end to end process of a form being setup and completed from all parties involved

How does our hospital implement a digital form workflow?

We work with hospitals to integrate into your existing workflows, optimise processes and support change to ensure successful adoption. There are a few important parts to this:

  1. Analyse & understand how your program is currently being run

  2. Create a strategy for change and adoption

  3. Implement & measure the success of adoption

Click below to contact Med App about implementing digital assessments or creating a form workflow at your hospital.

Med App: Leading the Charge with Proven Success

Med App stands at the forefront of this transformative journey. Having successfully completed over 10,000 assessments across various domains such as:

  • Workplace Based Assessments (WBA)

  • Entrustable Professional Activities (EPAs)

  • IMG assessments (WRIG-30)

  • Overtime & Recall claims

  • RMO Assessments

  • Smart Goals

  • Graduate Nursing assessments including PR&D and ANSAT

Learning More about forms

We have a collection of in-depth guides and best practice for different programs & processes.

How we work with you to transition from paper to digital assessments

To support a successful transition we know that there are some invaluable steps that need to be taken:

  1. Admin training - 1v1 training on the end to end process to ensure it makes sense and to empower program managers to support their clinicians

  2. Communication & change management - We supply you with templates and strategies that have been validated within hospitals running successful programs

  3. Clinical training - We provide support for throughout your transition and steps to ensure all clinical groups (assessors & candidates) are familiar with the change

The Broader Impact of Digital Assessments

For decision makers in hospitals and healthcare organisations, the digital transition is not merely a change in process - it’s a strategic move toward enhancing overall operational capacity. Digitisation reduces the margin for error associated with manual paperwork, ensures secure and centralised data storage, and fosters an agile environment that can adapt to the ongoing changes within the healthcare industry.

Furthermore, as healthcare entities face increasing pressure to demonstrate value and efficiency, digital assessments provide a quantifiable means to showcase improvements—be it through reduced processing times, improved departmental communication, or enhanced compliance with regulatory requirements.

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