Working on post-event reporting or need a physical check-in sheet? This article will help you efficiently export your event attendance data into a downloadable format. By following this guide, you can easily track who is attending, who has checked in, and overall student engagement. Having these lists on hand makes event management smoother and ensures your records are always up to date.

Permission Level: Owner | Manager | Event Manager

Downloading Attendance Lists

You can export your event attendance lists to keep track of your attendees and gauge student involvement by following these steps.

Step-by-step Guide to Exporting Attendance Lists

Open the Events module and click on the specific Event you wish to check attendance for.
Navigate to the Event Management section.
Select the specific attendance category you want to access, such as Tickets, Checked In, or Checked Out:
• To view ticket holders, select the Tickets icon to populate the Advanced Ticket Holder List.
• To see who has checked into the event, click the Checked in icon.
• To see who has checked out of the event, click the Checked Out icon.
Click the Ellipses icon (three dots) located on the right-hand side of the list view.
Select Download from the dropdown menu to save the file to your device.

Attendance List Types

You can customize your reporting by choosing from several different attendance statuses. Being specific about which list you download ensures you have the right data for your specific needs, whether it's pre-event planning or post-event analysis.

You can download attendance information for the following guest statuses:

Are Going: Students who have RSVP'd but may not have a ticket yet.
Has Tickets: A complete list of everyone who has successfully claimed or purchased a ticket.
Checked In: Real-time data of attendees who have arrived at the event.
Checked Out: A list of students who have officially left the event.

Pro Tip: In any of the reports, click on the Status drop-down to select from any of the options listed above.

FAQs

How do I download a list of students who have tickets but haven't checked in yet?

You can identify students who have tickets but haven't arrived by downloading the Has Tickets list and comparing it against your Checked In data.

Can I export attendance lists for past events?

You can export attendance lists for past events by navigating to your Events archive, selecting the specific event, and following the standard download steps in the Event Management section.

What file format are the attendance lists downloaded in?

Attendance lists are downloaded in a standard spreadsheet format (CSV) which you can open in Excel, Google Sheets, or Numbers.

Who has permission to export these lists?

Only users with Owner or Event Manager permission levels can access the Event Management section and download attendance files.

Troubleshooting

I don't see the download option in my event.

If you do not see the download option, verify that you are assigned the Owner or Event Manager role. If your permissions are correct and the Ellipses menu is missing, try refreshing your browser or clearing your cache.

The downloaded file is empty. If the downloaded file is empty, ensure that there are students currently in that category. For example, the Checked In list will be empty until the first student is scanned into the event.